Prepare to come to UBC on exchange

Don't miss out on important steps as you prepare to come to UBC for exchange. Dates and deadlines will vary depending on which term you start.

Students starting in September 2017

Step 1: Send us your final course selections by May 25

Go Global office will contact you about the final course request survey after our Academic Calendar for 2017/18 is published in mid to late April.

After you receive an email from us about the final course request survey, please follow the instructions and complete your course selection by May 25. Your course timetable can be viewed at the Student Service Centre (SSC) after you have been registered.

If we do not receive your final course request survey by the deadline, you may be required to register in courses upon arrival in September. Many courses will already be full at this time.

Step 2: Read the International Student Guide

The challenge of living in a new environment, socializing in a new culture, and studying on a new campus is exhilarating, but even the most adventurous students can use some help from time to time. The International Student Guide aims to do just that – provide you with helpful guidance on everything from health insurance to exams to meeting people.

Step 3: Pay your iMED and U-Pass fees

The easiest way to pay your iMED and U-Pass fees is by Visa or MasterCard on the SSC. Once you've logged in, select "Financial Summary". For alternate methods to pay your fees, please visit Costs for coming to UBC on  exchange. Fees will not appear on the SSC until you have been registered in your first class.

The SSC lists the due dates for your fees. If fees are not paid on time, your account will be placed on financial hold and charged a $30 processing fee, plus interest. You will be unable to make any registration changes, and we will be unable to issue your academic transcript.

Step 4: Accept your housing offer (Housing application deadline is May 1)

In May, UBC Housing and Conferences will begin to process your application and will email Offers of Assignment to eligible students. You must accept the offer and make any necessary payments by the deadline.*

The front counters at on-campus residences are staffed 24 hours a day, seven days a week for arrival and check-in.

*Please note: if you know your payment will not arrive by the designated due date, email information@housing.ubc.ca to inform UBC.

* For students planning on living off-campus housing

If you plan to live off campus, you are strongly advised to arrive at least two weeks before the start of classes to find a place to live. Please ensure you have a temporary place to stay until you find permanent accommodation. Students who do not make arrangements before they arrive may end up paying premium rates at a hotel, up to several hundred dollars per night during August and December.

Housing resource:

Step 6: Update your address

Go Global and UBC Housing will use email as our primary means of communicating with you, so please inform us if your email address changes. The email address we currently have on file is printed on your Go Global letter of acceptance. Please add the following email addresses to your contacts or safe lists:

Step 7: Apply for your Study Permit and/or Temporary Resident Visa (if required)

Depending on where you come from and how long you stay, you may need a visa and/or study permit. Students who study at UBC for more than six months will require a study permit. Use your letter of acceptance to apply. For detailed information on immigration issues, please see the International Student Guide.

Students starting in January 2018

Step 1: Send us your final course selections by May 25

Go Global office will contact you about the final course request survey after our Academic Calendar for 2017/18 is published in mid to late April.

After you receive an email from us about the final course request survey, please follow the instructions and complete your course selection by May 25. Your course timetable can be viewed at the Student Service Centre (SSC) after you have been registered.

If we do not receive your final course request survey by the deadline, you may be required to register in courses upon arrival in September. Many courses will already be full at this time.

Step 2: Read the International Student Guide

The challenge of living in a new environment, socializing in a new culture, and studying on a new campus is exhilarating, but even the most adventurous students can use some help from time to time. The International Student Guide aims to do just that – provide you with helpful guidance on everything from health insurance to exams to meeting people.

Step 3: Pay your iMED and U-Pass fees

The easiest way to pay your iMED and U-Pass fees is by Visa or MasterCard on the SSC. Once you've logged in, select "Financial Summary". For alternate methods to pay your fees, please visit Costs for coming to UBC on  exchange. Fees will not appear on the SSC until you have been registered in your first class.

The SSC lists the due dates for your fees. If fees are not paid on time, your account will be placed on financial hold and charged a $30 processing fee, plus interest. You will be unable to make any registration changes, and we will be unable to issue your academic transcript.

Step 4: Accept your housing offer (Housing application deadline is October 1)

In May, UBC Housing and Conferences will begin to process your application and will email Offers of Assignment to eligible students. You must accept the offer and make any necessary payments by the deadline.*

The front counters at on-campus residences are staffed 24 hours a day, seven days a week for arrival and check-in.

*Please note: if you know your payment will not arrive by the designated due date, email information@housing.ubc.ca to inform UBC.

*Organize termprorary housing

If you will be living on campus and plan to arrive in Vancouver prior to residences opening, you will need to arrange for temporary accommodation. Students who do not make arrangements before they arrive may end up paying premium rates at a hotel, which can be up to several hundred dollars per night during December. The Jericho Youth Hostel is closed in December and January.

If you choose to live off campus, you are strongly advised to arrive at least two weeks before the start of classes to find a place to live. Please ensure you have a temporary place to stay until you find permanent accommodation.

Other on- and off-campus housing options are discussed on the Housing website. For more information, please see the housing section of the International Student Guide.

Step 6: Update your address

Go Global and UBC Housing will use email as our primary means of communicating with you, so please inform us if your email address changes. The email address we currently have on file is printed on your Go Global letter of acceptance. Please add the following email addresses to your contacts or safe lists:

Step 7: Apply for your Study Permit and/or Temporary Resident Visa (if required)

Depending on where you come from and how long you stay, you may need a visa and/or study permit. Students who study at UBC for more than six months will require a study permit. Use your letter of acceptance to apply. For detailed information on immigration issues, please see the International Student Guide.

Resources for coming to UBC

Academic culture at UBC

UBC's academic culture may be different from the culture at universities in your country. It is common for students to experience a drop in academic performance when on exchange at UBC. If this happens to you, don't worry. It takes most students time to adjust to a new academic environment.

You can make your transition to life at UBC smoother in the following ways:

  • Be aware that a dip in grades might occur, and don't panic if this happens.
  • Contact your instructors for tips on how to improve your grades.
  • Sign up for workshops and other academic support services on campus through the Learning Commons.

If you experience any difficulties adjusting to UBC's academic culture, speak with your faculty/departmental academic advisors, the Go Global advisors, or an International Student Advisor.

Application, dates + practical info

Contact

Wendy Kang

Email enquiries + drop-in advising

When emailing us, please include:
  • Your student number in the subject line
  • Your full name and if you are an incoming or outgoing exchange student in the body of the email
Drop-in advising

Mon: 1:00 pm - 3:00 pm
Tue: 1:00 pm - 3:00 pm
Wed: 1:00 pm - 3:00 pm

Wendy Kang

Incoming Exchange Advisor

Go Global

go.global@ubc.ca

Telephone: 604 822 0942

International House
1783 West Mall
Vancouver, BC V6T 1Z2
Canada