- Be there for the whole event.
- As the organizer you are required to be present for the entire event.
- Don't drink.
- The organizer, servers, and security must not consume alcohol during the event.
- Make it welcoming for non-drinkers.
- The event must be inclusive and supportive of those members of the University population who cannot or choose not to drink alcohol.
- Don't encourage over-consumption.
- If you serve alcohol to someone who becomes impaired as a result, you may be held legally responsible for their actions under the influence.
- Be responsible for your guests.
- As licensee, you have a duty of care to protect patrons at your event and others from harm that may be associated with drinking. This includes harm which may occur on the premises of your event, as well after the patron has left the premises.
Requirements for licenced events
Hosting an event with alcohol
Planning your event
- Alcohol may not be used as an inducement to attend the event.
- No indication may be made about the availability of alcohol when promoting the event.
- For example, you can't use terms like"Beer Garden," "Wine and Cheese," etc.
- See section 8.8.3 of the Special Occasion License Policy Manual for more detail.
- The RCMP will determine the amount of alcohol you can purchase.
- The purpose of your event cannot be to make a profit.
- An exception may be made if the LCLB is satisfied that the purpose of the function is to raise funds for a legitimate charity.
- If the event is outdoors, the area in which alcohol is to be served must be well illuminated and enclosed; entrances and exits must be adequately monitored.
- The event should be scheduled within legal serving times.
- All outdoor events on campus, regardless of whether alcohol will be served, must be concluded by 10:00 p.m (serving times may be extendedwith peremission by RCMP before approval of SOL). Indoor events must be concluded by 1:00 a.m.
- Leave your event venue clean.
- Make arrangements ahead of time to make sure you leave the room as you left it.
For licensed events with a capacity of 100 or more patrons, the licensee must provide an event Safety and Emergency Plan to Campus Security, the RCMP, and the Fire Department.
Serving alcohol at your event
- Get certified.
- All managers and paid servers must have Serving It Right certification and be able to provide proof that you are certified.
- Provide food.
- Make sure you provide a generous variety of food and alcohol-free beverages that are readily accessible and reasonably priced or free.
- Sell responsibly.
- To support responsible drinking , alcohol may not be sold for less than $2.00 per drink. Alcohol may not be sold at prices exceeding the maximums set in the LCLB Liquor Price Schedule.
- Display your SOL.
- Make sure it's visible where the alcohol is being sold or dispersed.
- Check IDs.
- Plan to check identification to make sure no one who is underage is served alcohol.
Make your event safe
The event organizer must have in place, and promote, a designated driver program. These resources can help:
Other tools to promote a safe and respectful event: