Criminal Record Checks

Please take a few minutes to submit a free criminal record check. This is required of all Trek students before starting a community placement.

Option 1 - Online

This option is available only if you:

  1. Have had a Canadian address for the last 2 years, and
  2. Have a credit history for the past 6 months (i.e. have had a credit card for the past 6 months)

Instructions: Fill out the online form and use this access code: JSV3ZKEEUX. Under "Applicant's Position/Job Title", please indicate "Trek Student".

Option 2 - Paper form

This option is available for students who:

  1. Have not had a Canadian residence for the past 2 years, or
  2. Have lived in Canada for the past 2 years but do not have any credit history within the last 6 months

Instructions:

  1. Print out and complete this PDF form. Make sure to check the boxes on page 2.
  2. Email a scanned copy to community.learning@ubc.ca (preferred) or bring it to our office (2131 - 2260 West Mall) during office hours.
  3. Come to our office and bring 2 pieces of ID as we need to verify your identity before we send your record check to the Ministry. Please view this website for the types of identification that we accept. It is preferred if you bring your student card as your secondary identification.

Important to note:

  • Your signature must be done by hand. The ministry will not accept a digital signature. 
  • If you are emailing your request, please save both pages in ONE PDF. Separate documents will not be accepted. 
  • Please save your document using the following naming convention: FIRSTNAMELASTNAMEYEAROFBIRTH.pdf (i.e. JANESMITH1998.pdf)

Guidelines for submitting a check

  • Many community partners cannot have you start your placement until you are cleared.
  • The following can delay the clearance and your placement:
    • Unclear or messy printing
    • Inaccurate birthdates
    • Missing parental signature
    • Incorrect addresses

After you are cleared:

  • You will be notified by email.
  • If your community partner simply needs to know when you are cleared, a CCEL staff will notify them directly.
  • If your community partner requires a physical copy of your Criminal Record Check, you may need to come into the CCEL office (2131 - 2260 West Mall ) to pick up a physical sealed copy to deliver to them.