After nomination - a timeline of events

Congratulations! You have been nominated to a partner university! There are still some crucial steps you must take before you go.

Month

What you should be doing and thinking about

February
  • You have applied for exchange and your application is being reviewed
  • This is a good time to make sure you have a valid passport; your passport should not expire until six months after you intend to return from your exchange experience
  • If you are a Commerce Student, your faculty advisor may email you to request an interview (if you chose a competitive university partner)
  • You may be notified early if your host university has earlier deadlines
February/March
  • You will receive your nomination email that gives details about the next steps, instructions to complete your exchange experience, and details about the pre-departure program
  • Summer programs often have earlier application deadlines. Besure to review our page on how to apply to your host university
  • Fall departures, Summer, and Term 1 departures: participate in the pre-departure program (mandatory)
April/May

Fall departures

  • Review accommodation information on your host university’s website
  • Review and submit your host university’s application and all supporting documents to Go Global by the deadline as indicated in your Application instructions email (deadlines can be as early as May)
  • Research the visa requirements for your host country
  • Go Global will register summer students in their EXCH code
  • Summer students pay their UBC tuition or partner institution’s tuitionprior to leaving for exchange
  • Summer students complete the online Safety Abroad Registry, including signing the Student Mobility Agreement
May

Summer students

  • Once you have received confirmation of aceptance, finalize all travel arrangements including visa, airline ticket, health insurance, etc.
May/June

Fall departures

  • Pick-up your acceptance letter from your partner university at Go Global. You will be notified by Go Global when the letter arrives. If you have received it via email or hardcopy to your home address, be sure to notify Go Global within 2 business days of receipt.
June
  • Once you have received your acceptance letter, apply for your visa (if necessary) and buy your plane ticket
  • Complete the online Safety Abroad Registry, including signing the Student Mobility Agreement
July
  • Pay your $100 registration fee on the SSC
  • Go Global will register fall and spring students in their EXCH code
  • Pay your UBC tuition prior to leaving for exchange
August

Fall departures

  • You will notice that you are registered in EXCH on the SSC.

Spring departures

  • You will receive a nomination email from Go Global with information about your host university application and pre-departure program
  • Review all the application requirements for your host university application including supporting documentation
  • Review accommodation information on host university website
  • Make sure your passport is valid for at least six months after you return from your exchange – if not, renew it immediately
September

Spring departures

  • Complete and submit your partner application to Go Global (the deadline could be as early as September and October)
October

Spring departures

  • Register for and attend the pre-departure program (mandatory)
  • You may receive your acceptance letter any time between October and early December - you will either receive the letter directly, or you will be notified by Go Global to come and pick it up.
  • Complete the online Student Safety Abroad Registry 
November

Spring departures

  • Once you have received your acceptance letter, apply for your visa (if necessary) and buy your plane ticket
December

Spring departures

  • Pay your UBC tuition prior to leaving for Exchange

Advising hours

Advising hours

Monday: 1:00 pm - 3:00 pm
Tuesday: 1:00 pm - 3:00 pm
Thursday: 1:00 pm - 3:00 pm

You might not need to see an advisor. General questions about the Go Global Exchange process can be answered at the Main Office at the UBC Life Building (Vancouver). 

Go Global Vancouver

When emailing us, please include:

  1. Your student number in the subject line
  2. Your full name and if you are an incoming or outgoing exchange student in the body of the email

Go Global Vancouver

go.global@ubc.ca

Telephone: 604 822 0942

Fax: 604 822 9885

UBC Life Building
6138 Student Union Blvd
Vancouver, BC V6T 1Z1
Canada

Hours

Mon9:00 am - 4:15 pm
Tue9:30 am - 4:15 pm
Wed9:00 am - 4:15 pm
Thu9:00 am - 4:15 pm
Fri9:00 am - 4:15 pm
SatClosed
SunClosed