After you are nominated by Go Global

Now that you’ve been nominated by Go Global to go on exchange, it's up to you to maximize your learning opportunities. there are some critical next steps for you to complete.

You're the agent of your own experience

Applying to your partner university

Once Go Global has nominated you for exchange and matched you to a partner university, you must apply for admission to the partner university.

Application Form

You will receive a nomination e-mail which will indicate which partner university you have been nominated to attend. At a later date, you will receive an additional e-mail which will outline the requirements for the application to your partner university. The application deadline will be indicated in this e-mail.

  • Some universities request online applications, while others require paper applications.Do not send any paper application material directly to the partner – partner universities will only accept a hard copy of the application from Go Global.
  • If your application was done completely online, then please email your Go Global Advisor to confirm that you successfully submitted it.
Supporting documents

Application requirements vary from one university to another. While some may be as simple as completing one form, others may require documents such as medical exams or proof of funds (i.e., a bank statement).

In some cases, students will be asked to include their study plan and even apply for accommodation at this stage. It is the student’s responsibility to provide all documents, except UBC transcripts, required for the partner university application.

Supporting documents must be delivered in person or by mail to Go Global by the deadline indicated in your nomination email. If you are not sure which documents you need, or when to submit them, contact Go Global.

If you are required to submit photos, please print your name on the back of the photo. Only high-quality passport (or equivalent) photos will be accepted. 

Selecting courses at your host university

Be sure to review the transfer credit process prior to selecting courses at your host university. 

Transcripts

Go Global will order and forward your UBC transcripts to your partner along with your supporting documents.

If you are a transfer student from another post-secondary institution, you will need to submit official transcripts from all of your previous institution(s) with your Go Global application. Go Global will forward these to the partner university as well.

Letter of acceptance

After Go Global submits your application to your partner university, you will receive a letter of acceptance (also called a “confirmation of enrolment” or “letter of admission”) from the partner university. This letter may be sent directly to you or to Go Global. If you receive the letter directly from the partner university, please inform Go Global.

If you have not received this letter two months before the start of your term, contact Go Global.

Registering for courses at your host university

Every student participating in a Go Global program will be registered in the appropriate section of an EXCH course by Go Global. Registration in this course serves as indication on your SSC record that you are participating in an exchange program.

Registration in EXCH will allow you to retain your UBC status and eligibility for scholarships and loans while you are away. Tuition fees are assessed based on 15 credits per term for EXCH for the Winter Session (unless you have a letter from Access and Diversity that recommends a reduced course load) and on aper-credit basis for Summer Sessions.

If you are in a study abroad program at a partner university and paying fees there, the EXCH course will not generate UBC tuition fees. Go Global will contact you with more information on the EXCH registration process before your departure.

In most cases, exchange students will be assessed fees at UBC and will pay tuition for 15 credits per term. A small number of partnerships require that you pay comparable tuition directly to the partner university. 

Applying for student loans: Exchange, Research, and Study Abroad

Going on Exchange is an exciting endeavor and it’s worth every moment of additional preparation. As an Exchange student, you will have special requirements to complete your loan application and to receive your loan.

Undergraduate students from BC

  • We strongly encourage you to apply online for your student loan; if you are using a paper application, please contact your ESP as additional steps are required.
  • Contact your Enrolment Services Professional (ESP) before you apply to confirm your study dates for loan purposes. If you do not use the correct dates, UBC will be unable to approve your loan funding.  If you don’t have an ESP, call our phone line 604.822.9836 or email us for advice.
  • Visit the Student Aid BC web site to start your application.
  • If your Exchange starts before August 1, use the loan application for the current academic year.  If your Exchange starts August 1 or later, use the application for the upcoming academic year.
  • To be eligible for funding, you must be taking at least 9 credits and your study period must be at least 12 weeks long.
  • If you will be paying fees to UBC, select UBC as your learning institution (not your partner university).
  • If you have been nominated as a Study Abroad student and will be paying fees to the partner university, please see the important note in the right column of this page (blue box).
  • Select your UBC program of study.
  • Enter your partner university's academic start and end dates, which your ESP has confirmed for loan purposes.
  • Your study dates will be different from UBC’s term dates, and an Appendix 3 form will be required as part of your application.
  • Student Aid BC contacts UBC directly if you enter dates that are different from UBC’s term dates.  Within one week, we will automatically complete an online Appendix 3 for you. You can continue your application after the online Appendix 3 is complete.

Breaks in study

  • If there is a break in study of more than 10 business days, you must apply for two loans during your exchange year.  You will submit one application for your first semester and one application for your second semester. 
  • If your semester break falls in late December (similar to UBC’s holiday break) then you are allowed a 15 business day break.  You can submit a single application for both semesters. 
  • Contact your Enrolment Services Professional (ESP) if you need advice about whether to submit one or two loan applications.  If you don’t have an ESP, call our phone line on 604.822.9836 or email us for advice.

Undergraduate students from other provinces

  • We strongly encourage you to apply online for your student loan; if you are using a paper application, please contact your ESP as additional steps are required.
  • Contact your Enrolment Services Professional (ESP) before you apply to confirm your study dates for loan purposes. If you do not use the correct dates, UBC will be unable to approve your loan funding.  If you don’t have an ESP, call our phone line 604.822.9836 for advice.
  • Apply for your loan through your home province web site to start your application.
  • If your Exchange starts before August 1, use the loan application for the current academic year.  If your Exchange starts August 1 or later, use the application for the upcoming academic year.
  • To be eligible for funding, you must be taking at least 9 credits and your study period must be at least 12 weeks long.
  • If you will be paying fees to UBC, select UBC as your learning institution (not your partner university).  
  • If you have been nominated as a Study Abroad student and will be paying fees to the partner university, please see the important note at the bottom of this page.
  • Select your UBC program of study
  • Enter your partner university's academic start and end dates, which your ESP has confirmed for loan purposes.

Graduate students

  • We strongly encourage you to apply online for your student loan.
  • If you are a BC student, visit the Student Aid BC web site to start your application.
  • If you are from another province, apply for your loan through your home province.
  • If your Exchange starts before August 1, use the loan application for the current academic year.  If your Exchange starts August 1 or later, use the application for the upcoming academic year.
  • To be eligible for funding, you must be registered as a full-time graduate student and your study period must be at least 12 weeks long.
  • If you will be paying fees to UBC, select UBC as your learning institution (not your partner university).
  • If you have been nominated as a Study Abroad student and will be paying fees to the partner university, please see the important note in the right column of this page (blue box).
  • Select your UBC program of study
  • Graduate students can apply with UBC’s regular term dates

 

After you are nominated by Go Global - Receiving loans while you're away

Power of Attorney (POA):
  • You can designate someone as your Power of Attorney (POA) while you are away. You should choose a family member or friend that you trust to do so
  • If you are applying for a student loan for the first time, speak to your Enrolment Services Professional (ESP) to see whether you might require a Power of Attorney to look after your financial affairs.
  • For assistance completing and submitting these forms, please contact the National Student Loans Service Centre

Scholarships: Exchange, Research + Study Abroad

There are a number of International Learning Awards to support your participation in a Go Global Program. You will automatically be considered for some of these awards, while others require an application. It is important to note that students can only receive one exchange-related award or scholarship. Please review the available international learning awards and scholarships. For scholarships administered by Go Global that you need to apply to, log on to Go Global Gateway CWL and select "Search Scholarships."

How do I receive my scholarship?

All university awards and scholarships pay directly towards students’ tuition and fees. But if you owe less than the amount of your award or scholarship, you will receive a cheque for the remaining amount. Similarly, if you pay your tuition and fees in advance, you will get a cheque for the full amount of your scholarship.

Since you may not be able to pick up your cheque in person, you must do one of the following:

  1. Ask us to mail your cheque to your home address or to your bank.
  2. Authorize someone else to pick up your cheque.
    • Download a Third Party Pick-up Form
    • Complete this form, attach the required ID copies, and leave it with the person you have authorized.
    • The authorized person must bring this form, and ID copies, with them when they pick up your cheque.
  3. There is a new direct deposit feature on the SSC where you can have awards directly deposited into your bank account.
Am I eligible for scholarships next year?
  • If you are currently in receipt of a UBC scholarship and want to ensure you will be considered for scholarships when you return to full-time studies the year following your exchange, you will need to submit some additional information to us.
  • For Trek Excellence Scholarships or scholarship renewals, submit your sealed transcripts to your Enrolment Services Professional (ESP) and indicate that you would like to be considered for these awards.
  • To be considered for awards recommended by faculties, please speak with an academic advisor in your faculty before you leave to determine your faculty’s requirements.
  • Additionally, you must also meet the applicable regulations governing University awards.
  • If you don’t have an ESP, call our phone line on 604.822.9836 or email us for advice.

Exchange, research + study abroad hours

Monday: 1:00 pm - 3:00 pm
Tuesday: 1:00 pm - 3:00 pm
Thursday: 1:00 pm - 3:00 pm

You might not need to see an advisor. General questions about the Go Global Exchange process can be answered at the Main Office at International house (Vancouver). 

If you’re looking for more information on where you can go, please visit our Resource Library located on the top floor of the International House. Here you can freely browse our collection of material sent from partner universities including international student handbooks, course catalogues and departmental overviews.

Go Global Vancouver

When emailing us, please include:

  1. Your student number in the subject line
  2. Your full name and if you are an incoming or outgoing exchange student in the body of the email

Go Global Vancouver

go.global@ubc.ca

Telephone: 604 822 0942

Fax: 604 822 9885

International House
1783 West Mall
Vancouver, BC V6T 1Z2
Canada

Hours

Mon8:30 am - 4:30 pm
Tue9:30 am - 4:30 pm
Wed8:30 am - 4:30 pm
Thu8:30 am - 4:30 pm
Fri8:30 am - 4:30 pm
SatClosed
SunClosed