Transfer credits - Go Global

Preparing your Go Global application

In this section, you can find more information on how credits received while on Go Global study programs may transfer back to UBC in order to help you complete your application. Every student participating in a study program (exchange or study abroad) through Go Global is eligible to receive transfer credit for academic courses successfully completed abroad.

How will my credits transfer?

Credits taken abroad may be transferred in one of three ways:

  1. Unassigned faculty credit (e.g., ARTS, third-year)
  2. Unassigned department credit satisfying a general requirement (e.g., POLI, third-year)
  3. Specific course credit (e.g., PSYC 350)

Your program advisor will determine how the credits will be applied to your degree requirements.

Go Global transfer credits do not count toward the total amount of transfer credit allowed in your degree. They count as credit earned at UBC.

How many UBC credits can I transfer back?

Since many partner universities do not grant the same number of credits per course as UBC, a credit equivalency formula exists for each partner university. Use the partner university search tool to search by university. This formula calculates the equivalent UBC credits from coursework taken abroad.

The maximum number of credits you can earn on term exchange is 15 UBC credits per term. This may vary by faculty, so check with your faculty's academic advising office. For the summer session, the maximum credits vary by summer program. 

The minimum number of credits you need to be enrolled in are determined by your host institution. You also need to maintain minimum enrolment requirements for immigration purposes and loans or scholarship eligibility, where applicable.

For graduate students, please refer to the Faculty of Graduate and Postdoctoral Studies transfer credit web page for information on transferring credits to UBC.

Contact your faculty designate if you have questions about the number of credits that you can transfer.

What courses will transfer?

Unfortunately, not all courses meet the academic standard of UBC. If a course falls within the following categories and does not include any academic coursework, you may not be able to receive transfer credit for it:

  • Physical Education courses/ sports / activities (e.g. Kung Fu)
  • Research or internship programs
  • Field trips and sightseeing
  • English language learning courses where English is not the partner university's language of instruction
  • Non-credit courses (e.g. Continuing Studies or Extended Learning)
  • Courses without assessment (e.g. exams, papers, grades, etc.)

Ultimately, the faculty or department advisor evaluating each course will determine if a course can be granted transfer credits.

What courses should I take while abroad?

Students often take upper-level academic courses (e.g. courses that are equivalent to 300- and 400-level UBC courses), but lower-level academic courses can be taken as well. If you are attending a university that has three-year degree programs (e.g. Australia, New Zealand, and most countries in Europe), courses in the second year can transfer as upper-level UBC credits.

To find out what courses have been transferred to UBC, use the partner university search tool and the "Courses + Transfer Credits" section to see previously evaluated courses by Faculty.

Don't see the course you want to take or transfer? Don’t worry, new ones are added all the time as students take new courses at our partner universities.

How can I determine the year level of courses?

A course is likely a lower-level course if:

  1. It does not have any prerequisites.
  2. It is an "Introduction to" course.
  3. It covers the subject at a very broad level without going into detail in a particular topic.

Courses in the last year of a three-year degree program will often transfer as upper-level UBC credit. Ultimately, the faculty or department evaluating each course will determine the year level.

How many pass/fail credits can I take?

At some partner universities, students have the option to choose between receiving pass/fail credits or grades. Please see below for your Faculty’s policy on pass/fail credits.

Arts

If an Arts student chooses to receive pass/fail credit while on Go Global, the credit can only count towards elective credits. Pass/fail credits count towards the 12 maximum allowable credit/D/fail credits permitted in an Arts degree. For example, if a student already has 6 credit/D/fail credits on their UBC transcript, they may only take 6 pass/fail credits while on a Go Global study program. If pass/fail is the standard grading system at the partner university, there are no limitations to the courses taken under pass/fail.

Commerce

COMM and COHR courses cannot be taken by pass/fail. Pass/fail credits obtained on a Go Global study program for non-business courses count towards the 12 maximum allowable credit/D/fail credits permitted in a Commerce degree. For example, if a student already has 6 credit/D/fail credits on their UBC transcript, they may only take 6 pass/fail credits while on exchange. If pass/fail is the standard grading system at the partner university, there are no limitations to the courses taken under pass/fail.

Other faculties

Please consult your Academic Advising office to learn more about pass/fail credits.

Faculty Designates

Do you need help planning which courses to take while on a Go Global study program? The following designates from each faculty are available to provide advice to students from specific programs about meeting academic requirements.

Faculty Designate Contact Information
Architecture jodonnell@sala.ubc.ca
Arts arts.transfercredit@ubc.ca
Engineering mary.murphy@ubc.ca
Forestry chiara.longhi@ubc.ca
Kinesiology deborah.gromer@ubc.ca
Land and Food Systems

roxana.quinde@ubc.ca

Landscape Architecture, Urban Design and Environmental Design avillablanca@sala.ubc.ca
Music music.advisor@ubc.ca
Sauder School of Business ann.gilray@sauder.ubc.ca
Science kchan@science.ubc.ca

Submitting transfer credits while abroad

Once you have finalized course registration at the partner university (i.e. after the partner university’s add/drop deadline), submit your courses for evaluation in the Transfer Credit Portal. Students should use the Transfer Credit Portal to:

  • Submit a new request to evaluate course(s)
  • Track the progress of your course evaluation
  • Download a PDF of your transcript from the partner university once it has been received

Download Sample Syllabus

How do I use the Transfer Credit Portal?

To minimize the time it takes to process your transfer credits complete the following steps:

  1. Review the two tutorial videos above.
  2. Log into the Transfer Credit Portal with your CWL.
  3. Review the "Instructions" section for any specific information from your faculty and/or department.
  4. Update the information in the “Account” section to begin a new course evaluation request.

What do I need to submit?

For any new course, you will need to provide detailed course information (course number, title, credit hours, course descriptions, prerequisites, grading breakdown, schedule of topics and readings, etc.) and a copy of the syllabus.

Keep all of your syllabi and materials, even if the course already exists in our database. Course evaluations are reviewed every five years and you may be asked to provide an updated syllabus to your faculty designate.

When should I submit my courses to the online transfer credit portal?

Once you have finalized your course registration at the partner university (i.e. after the partner university’s add/ drop deadline), submit your courses for evaluation in the Transfer Credit Portal. You can submit course for evaluate at any time. However, the courses are only evaluated after the submission deadline has passed. There are four submission deadlines during the year and the process takes approximately 16 weeks following each deadline.

What if my course selection changes?

For any course(s) that you have added, submit a new course evaluation package with the new courses.

For any course(s) that you have dropped, please email your faculty designate and let them know which course(s) you have dropped.

If you have questions about your course registration, please email your faculty designate.

Where do I find course outlines?

Refer to your partner university's website or contact your course instructor. Upload the syllabi and enter the required course information into the appropriate text boxes provided in the portal.

What if my course outlines are in a language other than English?

If the course information is not in English, you will need to provide a rough translation to upload together with the original course syllabi.

What if there is no course outline for the course I’m taking?

Contact your instructor to obtain the required course information. Be prepared to organize the information yourself into a course outline format using the sample syllabus template provided.

I've submitted my courses. Now what?

After submitting individual courses, be sure to submit the entire course package. After submitting a package of courses for evaluation, faculty advisors will review and send the course requests to individual departments for evaluation. This is done after each transfer credit submission deadline and can take up to 16 weeks.

You can track the progress of your transfer credit requests by logging into the portal.

Transfer credit submission deadlines

Submit by: In order to:
July 31
  • Make changes to Winter Session Term 2 courses before the Term 2 add/drop deadline.
  • Have your courses evaluated on the Transfer Credit Portal by mid-December.
October 31
  • Meet the May Graduation application deadline.
  • Plan for next year's Summer Session courses.
  • Have your courses evaluated on the Transfer Credit Portal by the end of February.
January 31
  • Plan for next year's Winter Session courses.
  • Have your courses evaluated on the Transfer Credit Portal by the end of May.

April 30

  • Meet the November graduation deadline.
  • Make changes to Winter Session courses before the Term 1 add/drop deadline.
  • Have your courses evaluated on the Transfer Credit Portal by the end of August.

Returning from abroad

In this section, you will find information about an additional follow-up that may be necessary upon receiving your approved transfer credits.

I’ve completed my program. What do I need to do next to get my transfer credits?

Results from the Transfer Credit Portal are added to your academic record only after your final transcript from the partner university has been received.

NOTE: Not all partner universities send transcripts automatically to Go Global. Many institutions require students to request their own transcripts and indicate where they should be sent.

Check with your partner institution about completing any administrative tasks that will allow your transcript to be released and ensure that all official transcripts are sent directly to UBC Go Global.

How long does it take to process my transfer credits and when will they appear on my UBC transcript?

It can take up to 16 weeks for courses to be evaluated by your faculty and department. Final transcripts from partner institutions are usually available about 2-3 months after the program ends. Check with the partner university to make sure you have completed any exit requirements needed for your transcript to be released without delays. Once your final transcript has been uploaded to your portal account, the transfer credit will be added to your UBC academic record. This may take up to three additional weeks.

Why does the process take so long?

Go Global receives over 900 course evaluation requests with each consisting of between 5 to 10 courses and sends them to the faculty designates. There are also many people from different units involved in the process including partner institutions, Go Global, various faculties and departments, and Enrolment Services.

Where can I view my transfer credits?

The results of the evaluation will appear online on the Student Service Centre, in the "Transfer credit" section. You will be able to track the status of your evaluation in the online Transfer Credit Portal. Please contact your faculty designate if you have any questions.

An example of how your transfer credits may appear on your academic record

Example of how transfer credits appear on your record

Will my Go Global grades appear on my UBC transcript?

Only the partner university name and the total UBC credit you received appears on your UBC transcript (e.g. "University of Sydney, 15 credits"). How individual courses transferred will only appear on the SSC (e.g. "HIST 300" or "HIST 3rd year"). The EXCH code on your transcript is never updated with grades or credit. Please see "Where can I view my transfer credits?" above.

Grades earned abroad never appear on your UBC transcript and do not affect your UBC GPA. However, they are still part of your permanent academic record which may affect your applications to graduate programs as well as present or future funding. We suggest requesting additional transcript(s) from the partner institution for personal use.

If you currently have a scholarship or loan, contact your Enrolment Services Advisor or visit the Advising Centre located in Brock Hall.

What if I want to meet specific degree requirements through transfer credit I received?

Contact the appropriate advisor in your department or faculty. For program requirements, contact your departmental advisor. For faculty requirements, contact the central faculty advising office. Bring a copy of your course syllabus with you when you meet with your advisor. At their discretion, an advisor may waive a program or faculty requirement if they feel the requirement has been met abroad.

How do I appeal an evaluation?

If you do not agree with how your course(s) has been evaluated, you can make an appeal for re-evaluation by contacting your faculty designate. It is important to provide specific information about why you think the courses should be evaluated differently.

How can I get a copy of my partner university transcript?

When Go Global receives your official transcript from the partner university, a scanned copy will be available for you to download from the Transfer Credit Portal. The original transcript will be sealed with your permanent record at Enrolment Services.

To obtain a transcript for personal use (e.g. for graduate school applications), you will need to request this directly from the partner university. It is recommended that you find out about transcript policies at the partner institution and order transcripts for personal use before you leave.

Advising hours

Drop-in advising hours (UBC Vancouver)

Monday: 1:00 pm - 3:00 pm
Tuesday: 1:00 pm - 3:00 pm 
Thursday: 1:00 pm - 3:00 pm

UBC Life Building, Main Floor

You might not need to see an advisor. General questions about Go Global Exchange can be answered at the Go Global Main Office in the UBC Life Building (Vancouver) or by emailing go.global@ubc.ca

Outbound Exchange (term-based) Extended Drop-in Advising

December 9 – December 17. Every weekday afternoon from 1pm – 3:30pm

Summer Abroad Extended Drop-in Advising

November 25 - December 5, Every weekday afternoon from 1:00pm – 3:30pm (except December 4, 2:30pm-3:30pm)

January 27 – February 6, 2020, Every weekday afternoon from 1:00pm – 3:30pm

Group advising for Outbound Exchange 
Outbound Exchange students are strongly encouraged to attend a Group Advising session before meeting with an advisor. Group Advising for Outbound Exchange students takes place weekly (excludes statutory holidays and office closures):

Wednesday: 12:00 pm - 1:00 pm
Room 1501 (Multipurpose Room) in the Life Building

Go Global Vancouver

When emailing us, please include:

  1. Your student number in the subject line
  2. Your full name and if you are an incoming or outgoing student in the body of the email

Go Global Vancouver

go.global@ubc.ca

Telephone: 604 822 0942

Fax: 604 822 9885

UBC Life Building
6138 Student Union Blvd
Vancouver, BC V6T 1Z1
Canada

Hours

Mon
9:00 am - 4:15 pm
Tue
9:30 am - 4:15 pm
Wed
9:00 am - 4:15 pm
Thu
9:00 am - 4:15 pm
Fri
9:00 am - 4:15 pm
Sat
Closed
Sun
Closed