Work Learn jobs are all over campus.

Work Learn Program

The Work Learn program supports and subsidizes meaningful work experiences at UBC. You'll build skills and grow your professional network, right here on campus. 

Overview and purpose

Place and Promise: The UBC Plan makes a commitment to provide students with enriched educational opportunities, and staff with the means to fulfill UBC's vision, values and commitments.

The Work Learn Program supports and subsidizes meaningful work experiences on campus that offer the opportunity for all current UBC students to develop your professional skills and learn in a work environment. From these experiences, you will gain  mentorship opportunities, an expanded network, ownership and responsibility of work, self-awareness and reflection, as well as a chance to apply your knowledge in practical settings, contribute to personal learning goals and the University in a different way. 

What is a Work Learn position?

There are many different kinds of Work Learn positions.  Examples include Aboriginal Admissions Research Assistant, Project Assistant to the Division of Inner City Medicine, Oral Microbiology Project Assistant, Arena Operations Staff, Informal Learning Space Steward, Shelving and Circulation Assistant, UBC Farm Marketing and Education Assistant, and many others. You can expect Work Learn positions to provide you with an opportunity to work in a professional environment while achieving your own learning goals, building a professional network and supporting  your development of professional skills.

What makes a student eligible?

What makes a student eligible for the Summer term?

All current UBC-Vancouver students are eligible. For the purposes of this program current UBC students are defined as students who are currently registered in courses at UBC-Vancouver* and have a valid UBC student number. Students can work in only one Work Learn position at any given time.

This would include students who are:

  • Domestic
  • International*
  • Undergraduate
  • Graduating* (eligible only for the academic term directly following the completion of your courses)
  • Graduate
  • Professional programs (ie. MD, JD, Pharm)
  • Unclassified
  • Exchange*
  • Visiting*

For the Summer program, students do not need to be registered in Summer courses, as long as you were registered in the previous term (Winter Term 2).  However, there are additional requirements for international students below. You’ll need a Social Insurance Number to work in Canada.

International Undergraduate Students

International undergraduate students, to be eligible for on-campus work you must hold a valid study permit and have been a registered full-time student in Winter Terms 1 & 2 OR be registered in full-time studies during the summer.  You can contact your faculty advisor to find out what’s considered full-time registration in your faculty. 

International Graduate Students

International graduate students, to be eligible for on-campus work you must hold a valid study permit and be a registered full-time student.  You can contact the department/faculty of graduate studies to find out what’s considered full-time registration in your department/faculty. 

Graduating undergraduate OR graduate international students

Please speak with an International Student Advisor about your eligibility to work on campus for one term following your graduation.

International exchange and visiting students

International exchange and visiting students, to be eligible for on-campus work you must hold a valid study permit and be a registered full-time student in the term you are holding a Work Learn position. If you have questions about your work eligibility, check with an International Student Advisor

All jobs within the Work Learn Program that do not already have a student candidate identified for the position will be posted on CareersOnline; you will be applying directly to the employer through whichever means they have indicated in the posting (most positions can be applied for directly through the CareersOnline system).

What makes a student eligible for the Winter term?

All current UBC-Vancouver students are eligible. For the purposes of this program current UBC students are defined as students who are currently registered in courses at UBC-Vancouver* and have a valid UBC student number. Students can work in only one Work Learn position at any given time.

This would include students who are:

  • Domestic
  • International*
  • Undergraduate
  • Graduating* (eligible only for the academic term directly following the completion of your courses)
  • Graduate
  • Professional programs (ie. MD, JD, Pharm)
  • Unclassified
  • Exchange*
  • Visiting*
There are additional requirements for international students below. You’ll need a Social Insurance Number to work in Canada.
 
International Undergraduate Students
International undergraduate students, to be eligible for on-campus work you must hold a valid study permit and be a registered full-time student in Winter Terms 1 & 2.  You can contact your faculty advisor to find out what’s considered full-time registration in your faculty. 
International Graduate Students
International graduate students, to be eligible for on-campus work you must hold a valid study permit and be a registered full-time student.  You can contact the department/faculty of graduate studies to find out what’s considered full-time registration in your department/faculty. 
Graduating undergraduate OR graduate international students
Please speak with an International Student Advisor about your eligibility to work on campus for one term following your graduation.
International exchange and visiting students
International exchange and visiting students, to be eligible for on-campus work you must hold a valid study permit and be a registered full-time student in the term you are holding a Work Learn position. If you have questions about your work eligibility, check with an International Student Advisor.

 

What makes an employer eligible?

Employers within the Work Learn Program are faculty, staff, and affiliates with UBC-Vancouver Payroll accounts with which to pay the student(s). Employers pay your full hourly wage as you incur hours. 

For more information on the employer side of the Work Learn Program, please see our Faculty & Staff Work Learn page.

How much do these positions pay?

Work Learn positions are part-time and must fit within the rates as outlined in the Position Classification Guide. When employers submit their proposal for the program, they choose a wage from the Position Classification Guide that matches the level and type of work outlined in their proposal.

What are the maximum number of hours you can work?

There are two sessions of the Work Learn program:

  • Summer session runs from May 1 to August 31; you can work a maximum of 20 hrs/week and 300 hrs total (note that Office/Library Worker positions are limited to 12 hrs/week and a maximum of 204 hrs for the session - see the Position Classification Guide above for more details).
  • Winter session runs from September 1 to April 30; you can work a maximum of 10 hrs/week and 300 hrs total.

Keep in mind that the weekly and total hours are maximums - not all positions will offer the maximum number of hours. Employers request how many hours they anticipate they will need for each position in their proposal to the program (and are approved for a certain amount), and this number can vary greatly; be sure to inquire how many hours the employer actually needs you to work when you are interviewing for a position so that you can budget your time and finances accordingly.

How can I apply for Work Learn jobs?

All jobs within the Work Learn Program are posted on CareersOnline; you will be applying directly to the employer through whichever means they have indicated in the posting (most positions can be applied for directly through CareersOnline). 

How can I create my own job?

You can create your own Work Learn job by connecting with eligible faculty or staff members and asking them if they might be willing to hire you. Make sure you have a good idea of what you are looking for in a position and try to match it up to a need that you see that a potential supervisor might be willing to hire you to fill. Also, be sure that you know and understand the parameters of the Work Learn program, in particular from the supervisor's perspective, so that you can give this information to your potential supervisor.  You and the supervisor would still need to meet all program requirements and meet the same deadlines as other program participants, and the supervisor would need to submit a proposal for funding within the program (note that the proposal timelines for supervisors are very different than the job application timelines for students).  This can be a great option for students who can see opportunitities for work in areas of campus that may not have considered hiring a Work Learn student in the past.