Work Learn jobs are all over campus.

Work Learn Program

The Work Learn program supports and subsidizes meaningful work experiences at UBC. You'll build skills and grow your professional network, right here on campus. 

Overview and purpose

Place and Promise: The UBC Plan makes a commitment to provide students with enriched educational opportunities, and staff with the means to fulfill UBC's vision, values and commitments.

The Work Learn Program supports and subsidizes meaningful work experiences on campus that offer the opportunity for all current UBC students to develop your professional skills and learn in a work environment. From these experiences, you will gain  mentorship opportunities, an expanded network, ownership and responsibility of work, self-awareness and reflection, as well as a chance to apply your knowledge in practical settings, contribute to personal learning goals and the University in a different way. 

What is a Work Learn position?

There are many different kinds of Work Learn positions.  Examples include Aboriginal Admissions Research Assistant, Project Assistant to the Division of Inner City Medicine, Oral Microbiology Project Assistant, Arena Operations Staff, Informal Learning Space Steward, Shelving and Circulation Assistant, UBC Farm Marketing and Education Assistant, and many others. You can expect Work Learn positions to provide you with an opportunity to work in a professional environment while achieving your own learning goals, building a professional network and supporting  your development of professional skills.

What makes a student eligible?

All current UBC-Vancouver students are eligible. For the purposes of this program current UBC students are defined as students who are currently registered in credit courses at UBC-Vancouver and have a valid UBC student number. A student must be registered in courses in the term(s) they hold a Work Learn position. Students are only eligible to hold one Work Learn position at any given time. All students (domestic and international) must have a valid Social Insurance Number (SIN) before they can be paid by UBC.

Domestic Students

Summer Term (May - Aug)

Winter Term (Sep - Apr)

Registered in courses in the previous term (Winter Term 2) OR registered in summer courses (in either Summer Term 1 or 2)

Registered in courses in both Winter Terms 1 & 2 to be eligible to hold a Work Learn for the full duration of the winter session.

Summer Term (May - Aug)

Winter Term (Sep - Apr)

Either registered in courses or registration continuing and paying tuition fees. Graduate students on a leave of absence are eligible to hold a Work Learn position.

Either registered in courses or registration continuing and paying tuition fees. Graduate students on a leave of absence are eligible to hold a Work Learn position.

Summer Term (May - Aug)

Winter Term (Sep - Apr)

Registered in summer courses (in either Summer Term 1 or 2)

Registered in courses in the term(s) they hold a Work Learn position

Summer Term (May - Aug)

Winter Term (Sep - Apr)

Registered in summer courses (in either Summer Term 1 or 2)

Registered in courses in the term(s) they hold a Work Learn position

Summer Term (May - Aug)

Winter Term (Sep - Apr)

Registered in summer courses (in either Summer Term 1 or 2)

Registered in courses in the term(s) they hold a Work Learn position

Summer Term (May - Aug)

Winter Term (Sep - Apr)

Eligible only for the academic term directly following the completion of your program requirements (regardless of your graduation date)

Students who finish their courses in Winter Term 2 (April) and graduate in the spring (May) will be eligible to hold a Work Learn in the summer term

Eligible only for the academic term directly following the completion of your program requirements (regardless of your graduation date)

Students who finish their courses in the summer term (August) and graduate in the fall (November) will be eligible to hold a Work Learn in Winter Term 1

Students who finish their courses in Winter Term 1 (December) and graduate in the spring (May) will be eligible to hold a Work Learn in Winter Term 2

Additional conditions:

Students are not eligible for Work Learn positions when research is based on their own thesis work.
 
Students are not eligible to hold a Work Learn position in the same term they are holding a co-op position, NSERC Undergraduate Student Research Award (USRA), or Canada Summer Job.

 

International Students

Summer Term (May - Aug)

Winter Term (Sep - Apr)

You must have a valid study permit and have been a registered full-time student in Winter Terms 1 & 2 OR be registered in full-time studies during the summer. See UBC's definition of "full time" for immigration purposes here. You must also have a valid Social Insurance Number (SIN), which in some cases can take weeks to obtain; be sure to plan ahead.

You must have a valid study permit and be a full-time student in the term(s) you hold a Work Learn position. See UBC's definition of "full time" for immigration purposes here. You must also have a valid Social Insurance Number (SIN), which in some cases can take weeks to obtain; be sure to plan ahead.

Summer Term (May - Aug)

Winter Term (Sep - Apr)

You must have a valid study permit and be a registered full-time student. See UBC's definition of "full time" for immigration purposes here. You must also have a valid Social Insurance Number (SIN), which in some cases can take weeks to obtain; be sure to plan ahead.

You must have a valid study permit and be a full-time student in the term(s) you hold a Work Learn position. See UBC’s definition of “full time” for immigration purposes here. You must also have a valid Social Insurance Number (SIN), which in some cases can take weeks to obtain; be sure to plan ahead.

Summer Term (May - Aug)

Winter Term (Sep - Apr)

You must have a valid study permit and be a full-time student in the term(s) you hold a Work Learn position. See UBC's definition of "full time" for immigration purposes here. You must also have a valid Social Insurance Number (SIN), which in some cases can take weeks to obtain; be sure to plan ahead.

You must have a valid study permit and be a full-time student in the term(s) you hold a Work Learn position. See UBC’s definition of “full time” for immigration purposes here. You must also have a valid Social Insurance Number (SIN), which in some cases can take weeks to obtain; be sure to plan ahead.

Summer Term (May - Aug)

Winter Term (Sep - Apr)

Eligible only for the academic term directly following the completion of your program requirements (regardless of your graduation date).

Students who finish their courses in Winter Term 2 (April) and graduate in the spring (May) will be eligible to hold a Work Learn in the summer term.

You must have applied for a post-graduation work permit or have some other form of authorization to work in Canada. You must also have a valid Social Insurance Number (SIN), which in some cases can take weeks to obtain; be sure to plan ahead. If you have questions about your eligibility, please speak with an International Student Advisor.

Eligible only for the academic term directly following the completion of your program requirements (regardless of your graduation date).

Students who finish their courses in the summer term (August) and graduate in the fall (November) will be eligible to hold a Work Learn in Winter Term 1.

Students who finish their courses in Winter Term 1 (December) and graduate in the spring (May) will be eligible to hold a Work Learn in Winter Term 2.

You must have applied for a post-graduation work permit or have some other form of authorization to work in Canada. You must also have a valid Social Insurance Number (SIN), which in some cases can take weeks to obtain; be sure to plan ahead. If you have questions about your eligibility, please speak with an International Student Advisor.

Additional conditions:

Students are not eligible for Work Learn positions when research is based on their own thesis work.
 
Students are not eligible to hold a Work Learn position in the same term they are holding a co-op position or Work Learn International Undergraduate Research Award.

What makes an employer eligible?

Employers within the Work Learn Program are faculty, staff, and affiliates with UBC-Vancouver Payroll accounts with which to pay the student(s). Employers pay your full hourly wage as you incur hours. 

For more information on the employer side of the Work Learn Program, please see our Faculty & Staff Work Learn page.

What are the maximum number of hours you can work?

There are two sessions of the Work Learn program:

  • Summer session runs from May 1 to August 31; you can work a maximum of 20 hrs/week and 300 hrs total (note that Office/Library Worker positions are limited to 10 hrs/week and a maximum of 180 hrs for the session - see the Position Classification Guide above for more details).
  • Winter session runs from September 1 to April 30; you can work a maximum of 10 hrs/week and 300 hrs total.

Keep in mind that the weekly and total hours are maximums - not all positions will offer the maximum number of hours. Employers request how many hours they anticipate they will need for each position in their proposal to the program (and are approved for a certain amount), and this number can vary greatly; be sure to inquire how many hours the employer actually needs you to work when you are interviewing for a position so that you can budget your time and finances accordingly. Please ensure the hours reported on your timesheets are accurate and reflect the hours worked for that particular period.

How can I apply for Work Learn jobs?

All jobs within the Work Learn Program are posted on CareersOnline; you will be applying directly to the employer through whichever means they have indicated in the posting (most positions can be applied for directly through CareersOnline). 

How can I create my own job?

You can create your own Work Learn job by connecting with eligible faculty or staff members and asking them if they might be willing to hire you. Make sure you have a good idea of what you are looking for in a position and try to match it up to a need that you see that a potential supervisor might be willing to hire you to fill. Also, be sure that you know and understand the parameters of the Work Learn program, in particular from the supervisor's perspective, so that you can give this information to your potential supervisor.  You and the supervisor would still need to meet all program requirements and meet the same deadlines as other program participants, and the supervisor would need to submit a proposal for funding within the program (note that the proposal timelines for supervisors are very different than the job application timelines for students).  This can be a great option for students who can see opportunitities for work in areas of campus that may not have considered hiring a Work Learn student in the past.