The name on your official student record will be the name printed on your diploma, but there are certain acceptable name changes you can request.
If you’re a UBC Okanagan student, review information and instructions specific to your campus.
The name on your official student record will be the name printed on your diploma, but there are certain acceptable name changes you can request.
If you’re a UBC Okanagan student, review information and instructions specific to your campus.
If you have recently changed your legal name, you must notify UBC by updating your name on your official student record. The legal name on your student record will be the name printed on your diploma. If you have not previously provided your middle name and want to have this added to your diploma, consider updating your legal name on your student record.
The deadline to update your legal name on your student record for your diploma for Spring graduation is Fri, Apr 12, 2024. After that date, you will be required to order a replacement diploma.
Please email graduation@ubc.ca after you have updated your legal name with Enrolment Services to ensure your graduation application and diploma are also updated.
Updating your official student record will not automatically update your graduation application.
Preferred or chosen names may be added to your diploma within brackets. Examples include: Mei Mei (Jane) Wong, Jane (Brown) Smith, or Matthew (Mat) Smith.
Requesting to add a preferred name will not change the name on your official student record. Instead, your preferred name will be added in addition to the legal name on your graduation application for diploma printing purposes. Learn more about how to change your name on your student record for documents at UBC.
After you've submitted your graduation application, please email the Vancouver graduation department at graduation@ubc.ca, or the Okanagan graduation department at gradapps.okanagan@ubc.ca. In your email, include the following:
Your diploma will state the legal name you submitted in your Student Service Centre (SSC) graduation application unless you request to have your preferred name added in brackets as described above.
If you’d like to have your preferred or chosen name read as you cross the stage for the upcoming graduation ceremony in May 2024, as well as printed in the graduation ceremony booklet, submit a request online by Fri, Apr 12, 2024. You do not need to submit a request if you want your legal name as it is recorded in your Student Service Centre (SSC) to be used. This request is only for the graduation ceremony and not for the name printed on your diploma.
For information on changing the name on your diploma, contact: