The UBC Life Building is a central and vibrant hub to study, work out, grab a bite to eat, and access student services and programs. In addition to the informal space where you can spend your time catching up with friends, there are a number of booking options on our main floor. As one of the lowest-barrier booking venues, our public areas can be booked daily for student service programming and student events.
Overview
Booking start dates
The UBC Life Building accepts bookings on a term-to-term basis. All requests will be reviewed twice monthly, on the first and third Wednesday of each month. Communications and confirmations will be sent out in those weeks only.
| Term | Booking start date |
|---|---|
| 2023/24 Winter Term 1 | Bookings closed for Term 1. |
| 2023/24 Winter Term 2 | Check back later for booking details. |
Booking at the UBC Life Building
The UBC Life Building can be booked for student-led programming initiatives. All programs hosted inside the UBC Life Building must provide value to students and contribute toward the following vision and goals of the building.
The program must:
- Foster student connections, contribute to a vibrant and diverse student culture, and enrich the student experience
- Educate and foster student resilience and wellbeing
- Add positive interest and engagement for students and visitors to the Life Building
- Optimize resources to serve as many students as possible with a diversity of interest, such as student wellness, academic development, physical activity, arts, and social events
The UBC Life Building Operations team reserves the right to approve booking requests based on what best balances and supports the vision and goals of the building as outlined above.
Eligible user groups
In order to promote diverse student and campus partner programming in the UBC Life Building, booking services are available to both students and faculty or staff members of the UBC community.
UBC students
You must be a UBC student with an active student card to book.
All booth or space bookings must fit the program requirements as listed in the section above about booking the UBC Life Building.
- Open area booking spaces are available from Monday to Thursday during building operational hours (10:00 am to 8:00 pm for events).
- Room 1501 and Room 1505 are available from 5:00 pm to 8:00 pm only.
- Any event happening on the weekend must have a staff or faculty sponsor. A sponsor must be present for a minimum of two-thirds of the event (e.g., if an event is 5 hours, than the sponsor must be present for a minimum of 3 hours).
- Any one group may book a maximum of 5 bookings per term.
- Events booked in the meeting room are free of charge.
- Events of over 50 people in the public areas, including East lounge, South Lounge, Conversation Pit, and Concourse, are subject to cleaning fees.
UBC service group
UBC staff or faculty members hosting student-facing programming are eligible to book the space.
All booth or space bookings must fit the program requirements as listed above in the section above about booking the UBC Life Building.
- Open area booking spaces are available from Monday to Friday during building operational hours (8:00 am to 8:00 pm for events).
- Room 1501 and Room 1505 are available from 5:00 pm to 8:00 pm only.
- Events booked in the meeting room are free of charge but may be subject to cleaning fees for damage to the room and/or multi-day events.
- Events of over 50 people in the public areas, including East lounge, South Lounge, Conversation Pit, and Concourse, are subject to cleaning fees.
External group
For all external (non-UBC student or staff) bookings, availability is limited and is only offered during the Summer season (May to July). LIFE Operations is not able to book external bookings during August to April.
Booking costs vary based on the event space needed and the nature of the event proposed. Please contact UBC Life Building Operations at life.ambassador@ubc.ca for additional information or details.
Booking an event space
The Life Building has several available booking spaces on the main floor. These spaces are recommended for larger events and workshops that fit the vision and goals of the UBC Life Building.
You must request event space bookings well in advance of the desired event date through the UBC Life Building booking form. You can check space availability in the calendar below.
All requests will be reviewed twice monthly, on the first and third Wednesday of each month. Communications and confirmations will be sent out in those weeks only.
Booking areas and capacity
East Side Lounge
Capacity is 200 to 250 seats, cafeteria-style
Furniture is fixed
LIFE Building Concourse
Booth capacity for booth fairs: maximum 32 Booths, or 42 including Conversation pit
Conversation Pit
Capacity ranges from approximately 30 to 80 people
Furniture set-up is flexible
Multipurpose Room 1501
Available from 5 pm onwards, Monday to Thursday
Capacity ranges from approximately 20 to 60 people
Tables and chairs included in room rental
Multipurpose Room 1505
Available from 5 pm onwards, Monday to Thursday
Capacity ranges from approximately 20 to 60 people
Tables and chairs included in room rental
Space availability
If you have questions
Please contact life.ambassador@ubc.ca for further information about booking UBC Life Building spaces.
