Documentation guidelines


If you are seeking accommodations, you are required to provide the Centre for Accessibility with current documentation of your medical condition or disability.

Any expenses related to obtaining documentation of disability are your responsibility. Please note that if you are applying for government funding, it is often helpful to have documentation provided using a Verification of Disability form specific to your home province.

If you are a student in British Columbia, you can request permanent disability programs with the StudentAid BC Appendix 8 form (pdf).

Types of documentation

You can provide documentation from certified and licensed medical doctors, psychologists, or other health professionals who have specific training, expertise, and experience in the diagnosis of conditions for which accommodation is being requested.

Documentation is treated by the Centre for Accessibility as confidential in accordance with Freedom of Information Guidelines.

Documentation requirements

Documents must meet all of the following requirements:

  • It is legible and preferably typed and submitted on letterhead
  • Includes the practitioner's name, license number, title, phone or fax, mailing and email addresses, and signature
  • Indicates the length of time you have been under the practitioner's care
  • Describes the nature of your medical condition/disability, along with a detailed explanation of the functional impact of the disability (A diagnosis alone is not sufficient to support a request for an accommodation)
  • Provides sufficient detail so our staff can determine appropriate accommodations
  • Describes the symptoms that formed the basis for the practitioner's diagnosis
  • Includes relevant test results and supporting documentation if the practitioner is verifying an existing diagnosis
  • Describes the timelines for rehabilitation and recovery if the diagnosis is of a temporary nature
  • Identifies side effects of medications that may adversely affect academics

Informational requirements

Certain disabilities have specific informational requirements, including the following:

  • Completion of a psycho-educational assessment for a learning disability
  • Additional information on documentation standards
  • Neuropsychological assessment for a traumatic brain injury
  • Audiology report for a hearing disability
  • Ophthalmology report for a visual disability

If you have questions