Academic concessions for Non-Degree Studies

What is an academic concession?

An academic concession is an accommodation made for a student who has been unable to fulfill course requirements due to extenuating circumstances. 

You may be eligible for an academic concession in your course if medical or emotional difficulties prevent you from continuing your studies. . You will need to submit a request for concession as soon as possible.

An academic concession may be a deferred standing (SD) or a late withdrawal from a course.

How to apply for an academic concession

Submit your written request as soon as possible with the following information:

  • Your full name
  • UBC student number
  • Type of concession you are requesting (SD, distance education extension or late withdrawal)
  • A short explanation of why you are making this request

Email your academic concession request to It may take 1 - 2 weeks for your request to be processed.

Guidelines for submitting supporting documentation

All requests must be accompanied by supporting documentation. Supporting documentation should be issued on official letterhead and must include the following information:

  • Date of your visit to your healthcare provider
  • Length of the illness or impairment (in the case of an ongoing disability/impairment, your documentation must include information on the severity of the condition that prevented you from completing coursework or examinations)
  • Comments on the effect of the illness/impairment on your ability to meet specific academic requirements
  • Signature of the healthcare professional
  • In the case of compassionate requests, an obituary, a death certificate or other appropriate documentation

Late withdrawal

You are not permitted to withdraw from a course after the withdrawal deadline, unless you qualify for an academic concession due to extenuating circumstances

Requests to withdraw due to anticipation of an unsatisfactory academic outcome or neglect of the coursework will be refused.

If you are approved for a late withdrawal from a course, the university's normal policy of refund of tuition fees applies and you will be assessed the full tuition and student fees for the course. The concession will be noted on your transcript with a "W" standing for the course.

Deferred standing

If you miss completing any scheduled end of term work (e.g., final exam or final term work) as a result of medical or emotional difficulties, you may qualify to request a deferred standing (SD) in your on-campus course.

Deferred standing (SD) is not an option for distance education courses. Check the instructions for course extensions.

Missed midterm work

The resolution of any incomplete work during the term must be handled between you and your instructor, in accordance with written guidelines given at the start of the course—see Grading Practices.

If you want an extension for incomplete work, make your request directly to your instructor and, if permitted, arrange to make up or complete the term work.

Your instructor is not required to make allowance for any missed test or incomplete work that is not satisfactorily accounted for.

If you have questions

Non-Degree Studies - UBC Vancouver

Non-Degree Studies - UBC Vancouver

Enrolment Services

Enrolment Services Advising Centre
Brock Hall
1874 East Mall
Vancouver, BC V6T 1Z1