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Your Student Directed Seminar

Get involved

If you are an upper-year undergraduate student (in your 3rd year or beyond) you are eligible to coordinate a Student Directed Seminar. UBC students can register in two Student Directed Seminars during their degree: once as Coordinator and once as a participant. View a full listing of current and past seminars as well as previous Faculty Sponsors.

For 2020-21 seminars, the application deadline is now closed. Please stay tuned for 2021-22 timeline and opportunties to get involved. 

Application timeline

April 30th, 2020 - Application Deadline
May 4th to May 17th, 2020 - Advisory Committee reviews proposals
May 25th, 2020 - Decisions communicated to students
September 12th, 2020 - Training/ Orientation Session
September 30th, 2020; 5:00 PM to 7:00 PM - Module 1
October 28th, 2020; 5:00 PM to 7:00 PM - Module 2
November 27th, 2020; 5:00 PM to 7:00 PM - Module 3

Information Sessions and Proposal Writing Workshop

There are a few things that you will need in order to prepare and submit a proposal – come to an information session and/or proposal writing workshop:

Information sessions (register here):

  • Tuesday, February 25, 11:00 AM to 12:30 PM – Centre for Student Involvement and Careers, Board Room, (Brock Hall, room 1036)
  • Friday, February 28, 10:00 PM to 11:30 PM – Centre for Student Involvement and Careers, Board Room, (Brock Hall, room 1036)

Proposal Writing Workshops  (register here):

  • Monday, March 9, 10:00 AM to 11:30 AM – Centre for Student Involvement and Careers, Board Room, (Brock Hall, room 1036)
  • Tuesday, March 10, 12:30 PM to 2:00 PM – Centre for Student Involvement and Careers, Board Room, (Brock Hall, room 1036)

Creating your Student Directed Seminar

Once you have a topic in mind for your Student Directed Seminar, you will need to:

Find a Faculty Sponsor

A supportive faculty member is an important part of your application process. They can provide advice and guidance and help shape your idea into a clear and intentional course plan. Ideally your faculty sponsor will be a tenured professor who has expertise in your proposed seminar’s discipline or a closely related discipline. 

Develop a course proposal

A course proposal is limited to 5 pages and needs to demonstrate the academic value of the course and reference appropriate readings, theories, research, or other academic materials. The course proposal is  your opportunity to build your idea into a clear and thoughtful course plan that links ideas to implementation. We want to see an outline of the assignments with identified weighting and grading plans. You may also want to include a short draft syllabus, course outline, and reading list to help us understand your plans.

Make sure the course you are proposing is unique, has not been offered previously, and does not duplicate an existing UBC course. Have a look at the Application Guide for more instructions on how to build a strong proposal.

Final seminar proposals should use the 2020-21 Student Directed Seminars Proposal Form (PDF) and be submitted via our online application form.

Create a plan for assignments and grading

Assignments must be reflective of an upper-year class and allow students to integrate, apply, or learn deeply in the content area.  This must also include establishing a clear and appropriate grading scheme and weighting for assignments.

Create supporting documents for your proposal

We recommend including a draft syllabus, course outline, and reading list to help us understand your plans. Please attach these documents when you submit your proposal.

Reflect on your suitability for being a seminar coordinator

We are looking for academically motivated students who have a strong academic background and leadership experience that can translate to a classroom environment. Student Coordinators must be willing to engage in a true peer-based learning environment and share responsibility with the participants for achieving course outcomes. 

Complete all components of the application package by the deadline

The application can take time so make sure you don’t leave this to the last-minute.

It was an interesting dynamic that allowed for views to be shared outside of the usual lecture seminar. It was a meeting of equals, all of us contributing and making a space for ourselves.

former sds participant

Finding a Faculty Sponsor

Finding a Faculty Sponsor can be the most difficult part of your application process, but it doesn’t have to be if you start your search early.

Do you have a Faculty Sponsor in mind?

Great! Feel free to approach them about your request. You can send them a polite email or ask them in-person during their office hours.

Make sure you are very well prepared before you approach potential sponsors.  Have a written draft of your seminar proposal and some concrete ideas about assignments and grading.  They can provide you with advice and feedback but you need to approach them with more than just an idea and you should show that you are serious about doing the work required. Seeing that you are well prepared will give faculty members confidence in agreeing to be your sponsor.

You can also provide them with the FAQs for Faculty Sponsors which will help them understand their role, outline their responsibilities, and provide the academic context for the program. If they agree to be your faculty sponsor, make sure they fill out the Faculty Sponsor Form and ask them to submit that directly to us at student.seminars@ubc.ca.

Choosing a Faculty Sponsor

Your Faculty Sponsor should be a tenured or tenure-stream faculty member. Sponsoring a student directed seminar requires additional work that may not be included in the work terms for faculty with other appointments. 

However, with the support and approval of a Department Head, the SDS Advisory Committee will consider seminars supported by colleagues other than tenure or tenure-stream faculty. In this case, it is important that such faculty members agree to take on this supervisory role voluntarily and understand that it is not a condition of their UBC employment.

Not sure who to approach?

Not to worry! Send an email to student.seminars@ubc.ca with the idea behind your seminar (topic, content, structure). We will use this information to provide some suggestions of possible faculty members that might be a good fit for your seminar. Please note that if you require our support in finding a faculty sponsor, please ensure you contact us at least one month prior to the application deadline. 

Application components

Please be sure to submit your final seminar proposal form and your unofficial academic record via our online application form. If you are proposing with a Co-Coordinator, you will submit ONE application for both of you.

Seminar proposal

This is the statement of your academic idea. It can include a draft course plan, syllabus, readings, assignments, and grading schemes. We are looking for academically rich, challenging, and well thought-out courses that will create an exceptional learning environment for students. 

Final seminar proposals should use the 2020-21 Student Directed Seminars Proposal Form (PDF) and be submitted via our online application form. 

Unofficial copy of your grades (all years) from the SSC

We need to ensure that coordinators have the academic background to undertake this rigorous form of study. All coordinators are required to submit unofficial grades for all years at UBC and if you studied at another institution for a portion of your degree, please include those grades (if this is not possible, let us know). Instructions for how to download a copy of unofficial grades from the SSC are in the Application Guide. 

This unofficial record should be uploaded to your online application form when you are ready to submit.

Faculty sponsor form

This confirms that your Faculty Sponsor has agreed to supervise your coordination of a Student Directed Seminar. This is a fillable PDF that needs to be emailed directly from your Faculty Sponsor to student.seminars@ubc.ca by the application deadline. 

Faculty recommendation form

This form should come from a Faculty Member who can attest to your suitability to take on the role of a Student Directed Seminar Coordinator. It can be completed by any Faculty Member; it does not need to be filled out your Faculty Sponsor. This is a fillable PDF that needs to be emailed directly from your Faculty Recommender to student.seminars@ubc.ca by the application deadline.

After your seminar is approved

If your proposal is approved, you will be required to attend training to support the development of seminar facilitation and coordination skills and develop your seminar’s official syllabus, reading list, and materials. You will also need to schedule a class meeting time, book a classroom, and identify any guest speakers you might want.

Once this has been completed, your seminar will then made available for registration to students at UBC-Vancouver as a 3-credit, upper level course. Minimum enrolment for each seminar is 8; the maximum is 15.

It has been the most wonderful and insightful educational experience of my life. Period.

former sds participant

Student Directed Seminars

Student Directed Seminars

student.seminars@ubc.ca

Brock Hall
1874 East Mall Room 1036
Vancouver, BC V6T 1Z1
Canada

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