Events with food

Food is a great way to build community and attract event attendance, however it is also important to be aware of how food may make an event less inclusive for certain groups in the community.

Many members of the university community have important dietary restrictions related to their religious or cultural background. Others have common allergies that should be taken into consideration when planning the menu, preparation, and serving food at events.

Providing food at public events

For public events, you may need to fill out a Temporary Food Services Application Form with Vancouver Coastal Health.

Learn more about organizing outdoor events at UBC.

Know your food

Work with your organizing team to brainstorm a range of food options that will ensure the event is inclusive.

  • Do your research to fully understand cultural and religious dietary restrictions as they can apply not only to how the food is served, but also how the food is prepared.
  • When advertising your event, make sure you share the different options of food that will be available at the event (e.g. “pork-free”, “vegetarian”, “vegan” options will be available at the event).
  • Ensure that vegetarian and non-vegetarian food is separated, and distinct types of meats are also separated if you plan to offer halal or kosher options.
  • Ensure that separate utensils are also used for serving. If you are having a BBQ, have separate BBQ plates as well.
  • Label food options clearly and provide a list of ingredients whenever possible.
  • Try to include dairy and gluten free options where possible.

Additional resources