Off-campus exams

All students who are writing exams outside of the Vancouver campus have to apply to write their exams. A separate application is required for each exam.

Eligibility

Off-campus exam is an option if you:

  • have Distance Education, Standing Deferred or supplemental exams
  • are outside Metro Vancouver, that is, north of Squamish and east of Chilliwack

Application dates

Distance Education exams

2019 Winter session Term 1 courses

Application period: September 18 - October 18, 2019

Exam period: December 3 - 18, 2019

2019 Winter session Term 2 courses

Application period: January 15 - February 15, 2020

Exam period: April 14 - 29, 2020

2019 Summer session (Term 1 & 2) courses

Application period: May 10 - June 17, 2019

Exam period: August 13 - 17, 2019

Standing Deferred and Supplemental exams

2019 Summer session courses

Application period: September 1 - October 7, 2019

Exam date: November 16, 2019

2019/2020 Winter session courses

On-campus application period: April 1 - June 8, 2020

Off-campus application period: May 1 - June 8, 2020

Exam period: July 20 - July 31, 2020

Application fees

Distance Education exams

The application fee for all off-campus Distance Education exams written at any exam centre is $55.00.

There is no charge for exams written online with Proctorio.

Standing Deferred and Supplemental exams

Deferred examination

All fees are calculated per paper.

Okanagan

$91.80

Vancouver

$91.80

Other - Canada/USA

$102.00

Other - International

$142.80

Supplemental examination

All fees are calculated per paper.

Okanagan

$91.80

Vancouver

$91.80

Other - Canada/USA

$102.00

Other - International

$142.80

Apply for an off-campus exam

  1. Log in to the Student Service Centre (SSC).
  2. Go to Exams > Exam Application.
  3. Select your session and courses. Each course requires a separate application.
  4. Select your exam location.
    1. Partner Exam Centre:
      1. Read about Partner Exam Centres.
      2. Select a location from the drop-down menu to write at an off-campus partner centre.
    2. Other Location: If you can’t write at a partner exam centre, apply to write at another location.
      1. Find and make sure your invigilator meets UBC’s guidelines.
      2. Complete the invigilator information and click next. Note: You will still need to arrange a date and time with your invigilator to run the exam after formal exam dates have been released.
    3. Proctorio (Distance Education exams only): An automated online proctoring tool
      1. Read about Online Proctorio
      2. Select the Online Proctorio option from the drop-down menu to write the exam through your own computer and at your own location
  5. You’ll be prompted to pay with VISA, MasterCard, or Interac Online if applicable.
  6. Your exam schedule:
    1. Partner exam centre: Once your exam is scheduled, you will be sent an email with the location and time before the exam period.
    2. Other location:   Once formal exam dates are released, contact your invigilator to schedule your exam within 48 hours of the on-campus exam. Once you have your exam schedule arranged, email student.exams@ubc.ca for approval.

Centre for Accessibility: After completing steps 1 to 5 above you must contact Centre for Accessibility to request an Academic Accommodation letter and email it to student.exams@ubc.ca.

Find a partner exam centre

To write an off-campus exam, check to see if there is a UBC partner exam centre in your area from the list below. 

British Columbia

  • Castlegar
  • Courtenay
  • Cranbrook
  • Dawson Creek
  • Fort St. John
  • Golden
  • Kamloops
  • Kelowna
  • Nanaimo
  • Penticton
  • Prince George
  • Prince Rupert
  • Salmon Arm
  • Smithers
  • Victoria

Canada

  • Alberta
    • Edmonton
    • Calgary
  • Saskatchewan
    • Regina
    • Saskatoon
  • Manitoba
    • Winnipeg
  • Ontario
    • Hamilton
    • Markham
    • Mississauga
    • Oakville
    • Ottawa
    • Sarnia
    • Windsor
  • Quebec
    • Montreal
  • New Brunswick
    • Fredericton
  • Nova Scotia
    • Halifax
  • Yukon Territory
    • Whitehorse

International

  • Hong Kong
  • South Korea
  • Singapore

Find another location

If you can't write at a Partner Exam Centre, you'll have to apply to write your exam at another location and find an invigilator for your exam.

See the invigilator guidelines to see the types of invigilators UBC accepts.

    Invigilator Guidelines

    • The exam must be written at the invigilator’s place of work
    • Invigilators cannot be a friend, family member, or colleague of the test takers
    • The invigilator must speak fluent English
    • Both the invigilator's phone and email must be provided in the application
    • We may request documentation to verify that the person chosen is acceptable

    Acceptable invigilators in Canada and the US

    • University or college test centre administrators
    • University or college professors
    • Public library staff

    Outside Canada and the US

    We accept invigilators from:

    In certain countries where no Embassy or British Council is available, we accept invigilators from:

    FAQ

    I don’t know the exact name of the person who will invigilate my Other Location exam. How do I fill out the exam application?

    The invigilator information in the Exam Application serves as a contact for Enrolment Services. Sometimes exam locations will not release the name of the person who will invigilate your exam on the day of, or the exact invigilator will be determined closer to the exam time.

    In this case, it is sufficient to enter the details of the person at your exam location whom you are corresponding with to arrange your date and time. Examples include: a manager/supervisor of a test centre, library director, Canadian Embassy employee, British Council coordinator, etc. Ensure this person can receive your paper copy exam.

    I missed the application deadline. Can I still write off-campus?

    Late applications will be reviewed on a case by case basis. Contact student.exams@ubc.ca for more information.

    Will Enrolment Services contact my Other Location invigilator before the exam to confirm details?

    No. Other Location students are expected to direct their invigilator to contact student.exams@ubc.ca with questions.

    Is my off-campus exam schedule in my local time, or Vancouver PST time?

    All student exam schedules are listed in your local time.

    What if I decide not to write the off-campus exam – do I get an exam application fee refund?

    In order to receive a refund, you must notify Enrolment Services that you are cancelling your off-campus exam at least 4 weeks before the exam period starts. If you contact us within 4 weeks of the exam period, we can cancel your off-campus exam, but you will not receive a refund for the exam application fee.

    What happens if I am sick on the day of the exam and do not show up to write?

    If you are unable to attend your exam sitting for any unforeseen reason, your exam will be recorded as a “no-show” and returned to your instructor. It will be your responsibility to contact your Faculty Advising Office to apply for a Deferred Standing.

    What is Proctorio?

    Proctorio is an automated online proctoring tool that records you while you take your exam online through your own computer and at your own location.

    Proctorio will invigilate you through the webcam, microphone and computer screen capture during the exam session. Suspicious behaviour will be flagged and will be reviewed. 

    All recordings made by Proctorio, are encrypted and stored securely within Canadian servers. In line with British Columbia's Freedom of Information and Protection of Privacy Act, these recordings are kept for a year and a day. After this time, the recordings are deleted.

    Proctorio requires the use of the Google Chrome web browser and the Proctorio extension. Proctorio is active when you log in to the exam. The Proctorio extension can be uninstalled after the exam. You need to use a regular computer (Windows/Mac computer or laptop). You cannot take the exams from mobile devices (e.g., iPhone, iPad, Android device, etc). You need a working webcam and microphone. 

    Can I take all Distance Education exam and Standing Deferred exam using Proctorio?

    No, Proctorio is not available for SD/S examination nor for students registered with the Centre for Accessibility.

    In addition, only some Distance Education examinations are available for the Proctorio option. 

    Check with your professor to see if he/she is able to make Proctorio a choice for your exam. 

    Proctorio available course section exams will be online and invigilated via Proctorio, an automated online proctoring tool so you can write the exam in your own location. 

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