Off-campus exams

Apply for off-campus exams if you're outside Metro Vancouver and have Distance Education, Standing Deferred, supplemental, or Access & Diversity exams.

Fees and timelines

All students who are writing exams outside of the Vancouver campus have to apply to write their exams. A separate application is required for each exam.

You can write your exam at a Partner Exam Centre or arrange for an exam at another location, which will require that you arrange an invigilator. 

Exam application fee

  • The exam application fee (called the Distance Education Exam Fee) applies to all students writing off-campus exams
  • The fee is $52 per application
  • If you cancel your exam, you can get a refund if you notify Enrolment Services at least 4 weeks before the formal (on-campus) exam period starts and if the exam hasn't been couriered to the partner exam centre of invigilator

Off-campus exam timelines

Off-campus exams are scheduled about 2-3 weeks after the on-campus exam schedule is released. During this 2-3 week period, you can disregard the the SSC's status that shows that you are writing on-campus exams

  • Once your exam is scheduled, you will be sent an email with the location and time.
  • Off-campus exams not being held at a UBC partner exam centre will be scheduled once the schedule that you submit is approved.

You'll also be able to see your schedule on the SSC Exam Application screen by selecting View details/Make payment beside each exam listed.

Distance education on campus

Find a partner exam centre

To write an off-campus exam, first check to see if there is a UBC partner exam centre in your area from the list below. If there is, you can then follow the instructions below to apply for your exam.

If you don't find a partner location to write your exam, you can apply to write your exams at another location. Detailed instructions are below. 

Alberta

  • Edmonton
  • Calgary

British Columbia

  • 100 Mile House
  • Abbotsford
  • Castlegar
  • Chetwynd
  • Clearwater
  • Courtenay
  • Cranbrook
  • Dawson Creek
  • Duncan
  • Fernie
  • Fort Nelson
  • Fort St. John
  • Golden
  • Grand Forks
  • Hazelton
  • Houston
  • Invermere
  • Kamloops
  • Kelowna
  • Nanaimo
  • Nelson
  • Penticton
  • Port Alberni
  • Powell River
  • Prince George
  • Prince Rupert
  • Squamish
  • Salmon Arm
  • Saltspring Island
  • Sechelt
  • Smithers
  • Terrace
  • Trail
  • Vanderhoof
  • Victoria
  • Williams Lake

Saskatchewan

  • Regina
  • Saskatoon

Manitoba

  • Winnipeg

Ontario

  • Hamilton
  • Markham
  • Mississauga
  • Oakville
  • Ottawa
  • Sarnia
  • St. Catherines

Quebec

  • Montreal

New Brunswick

  • Fredericton

Nova Scotia

  • Halifax

Yukon Territory

  • Whitehorse

International

  • Indonesia
  • Hong Kong
  • South Korea

Apply to write at a partner exam centre

  1. Log into the Student Service Centre (SSC).
  2. Go to Exams > Exam Application.
  3. Select the Session and courses you're apply to write an exam for. Each course requires a separate application.
  4. Select Affiliate Exam Centre > choose your location from the dropdown menu > click next.
  5. If your location requires payment, you’ll be prompted to pay with VISA, MasterCard, or Interac Online. This will complete your application submission.

Next steps

  • We will email you with the date and time of your exam once it has been scheduled.
  • You can also see your schedule on the SSC under Exam Application. If you haven’t received an email about your off-campus exam 2 weeks before the exam period, please email student.exams@ubc.ca.
  • Check your exam schedule for exam clashes or hardships. In the case of an exam clash or hardship, contact student.exams@ubc.ca at least 3 weeks before the exam period.
  • Read our exam policies & accomodations for more information about exams.
  • Arrive at your exam 15 minutes early and bring one of the following pieces of photo ID: your UBC student card, government-issued ID such as a driver’s license, passport or Canadian provincial identification.

Apply to write at other locations

If you can't write at a Partner Exam Centre, you'll have to apply to write your exam at another location and find an invigilator for your exam. See the invigilator guidelines to see the types of invigilators UBC accepts.

  1. Log into the Student Service Centre (SSC).
  2. Go to Exams > Exam Application.
  3. Select the session and courses you are applying to write an exam for. Each course requires a separate application.
  4. Select Other location - Canada/US or International.
  5. Complete the invigilator information and click next. Make sure your invigilator meets UBC’s guidelines (see below)
  6. If your location requires payment, you’ll be prompted to pay online.
  7. If you are a student registered with Access & Diversity, contact that office to request an Academic Accommodation letter, forward it to your invigilator to make arrangements, and email it to student.exams@ubc.ca
  8. This will complete your application submission.
  9. Once formal exam dates are released, contact your invigilator to schedole your exam within 48 hours of the on-campus exam.
  10. Once you have your exam schedole and invigilator information confirmed, email student.exams@ubc.ca for approval of your invigilator.

    Invigilator Guidelines

    • The exam must be written at the invigilator’s place of work
    • Invigilators cannot be a friend or family member of the test takers
    • The invigilator must speak fluent English
    • Both the invigilator's phone and email must be provided in the application
    • We may request documentation to verify that the person chosen is acceptable

    Acceptable invigilators in Canada and the US

    • University or college administrators or professors
    • Public library staff
    • RCMP members

    Outside Canada and the US

    We accept invigilators from:

    Next steps

    • We'll email you when your invigilator and exam date and time are approved. You'll also be able to see your schedule on the SSC under Exam Application.
    • If you haven’t received an email about your off-campus exam 2 weeks before the exam period, please email student.exams@ubc.ca.
    • Check your exam schedule for exam clashes or hardships. In the case of an exam clash or hardship, contact student.exams@ubc.ca at least 3 weeks before the exam period.
    • Once you have an invigilator, they will get a paper copy of your exam about 2 weeks before the exam date. We send exams by FedEx in a paid return envelope. Your invigilator will send the exam back to UBC.
    • We recommend you contact your invigilator a week before your exam to make sure the exam has arrived.

    Contact us