Students writing exams outside of the Vancouver campus must apply to write their exams. A separate application is required for each exam.
An off-campus exam is an option if both of the following are true:
- You have Standing Deferred (SD) or supplemental exams.
- You’re located outside Metro Vancouver (north of Squamish and east of Chilliwack) during that period.
Application dates for SD and supplemental exams
There are specific exam periods for standing deferred and supplemental exams. All student exam schedules are listed in your local time.
You must apply to write your exam during the following dates.
2024/25 Winter session courses
- On-campus application period: Apr 1 to Jun 8, 2025
- Off-campus application period: May 1 to Jun 8, 2025
- Exam period: Jul 21 to Aug 1, 2025
2025 Summer session courses
- On-campus application period: Sep 3 to Oct 6, 2025
- Exam day: Nov 15, 2025
Please note there is no option to write your SD exam off campus for this session.
If you miss the application deadline
Late applications will be reviewed on a case-by-case basis. Contact student.exams@ubc.ca for more information.
Application fees
Deferred examination
| Location | Fee per paper in Canadian dollars |
|---|---|
| Okanagan | $101.10 |
| Vancouver | $101.10 |
| Canada or USA | $112.40 |
| International | $157.40 |
Supplemental examination
| Location | Fee per paper in Canadian dollars |
|---|---|
| Okanagan | $101.10 |
| Vancouver | $101.10 |
| Canada or USA | $112.40 |
| International | $157.40 |
Before you apply
To write an off-campus exam at a UBC partner exam centre, check if there is one in your area from the list below.
| Region | Cities with partner exam centres |
|---|---|
| British Columbia |
|
| Other provinces in Canada |
|
| Outside of Canada |
|
If your location is not listed above
If you are unable to write your exam at a Partner Exam Centre listed above, you’ll have to apply to write your exam at another location and find an invigilator for your exam.
Review the invigilator guidelines and the types of invigilators UBC accepts below.
Invigilator Guidelines
- The exam must be written at the invigilator’s place of work
- Invigilators cannot be a friend, family member, or colleague of the test takers
- The invigilator must speak fluent English
- Both the invigilator’s phone and email must be provided in the application
- Documentation may be requested to verify that the person chosen is acceptable
Acceptable invigilators in Canada and the US
- University or college test centre administrators
- University or college professors
- Public library staff
Invigilators outside Canada and the US
Invigilators are accepted from:
- The British Council
- Canadian Embassies
- Canadian Consulates
In certain countries where no Embassy or British Council is available, invigilators are accepted from:
- Denmark/Southern Sweden: EDU Danmark
- Netherlands: Masterclass Language Academy
Apply for an off-campus exam
There is no option to write your SD/S exam off-campus for 2024 Summer courses. Please check back in Spring 2025 for more details on 2024 Winter SD/S exams that may be written off campus.
FAQ
The invigilator information in the Exam Application serves as a contact for Enrolment Services. Sometimes exam locations will not release the name of the person who will invigilate your exam on the day of, or the exact invigilator will be determined closer to the exam time.
In this case, it is sufficient to enter the details of the person at your exam location whom you are corresponding with to arrange your date and time. Examples include a manager or supervisor of a test centre, library director, Canadian Embassy employee, or British Council coordinator. Make sure this person can receive your paper copy exam.
No, students taking their exam at a location that is not a UBC partner exam centre are expected to direct their invigilator to contact student.exams@ubc.ca with questions.
In order to receive a refund, you must notify Enrolment Services that you are cancelling your off-campus exam at least 4 weeks before the exam period starts. If you contact Enrolment Services within 4 weeks of the exam period, they can cancel your off-campus exam, but you will not receive a refund for the exam application fee.
If you are unable to attend your exam sitting for any unforeseen reason, your exam will be recorded as a “no-show” and returned to your instructor. In these cases, please contact your Academic Advising Office.
Additional resources
If you have questions
Contact your Academic Advising Office for questions specific to off-campus exams.