Off-campus exams

Overview

All students writing exams outside of the Vancouver campus have to apply to write their exams. A separate application is required for each exam.

An off-campus exam is an option if you have Standing Deferred (SD) or supplemental exams and you're located outside Metro Vancouver (north of Squamish and east of Chilliwack) during that period.

Application dates for SD and supplemental exams

2021 Summer session courses

  • Application period: September 1 - October 4, 2021
  • Exam date: November 13, 2021

2021/2022 Winter session courses

  • On-campus application period: April 1 - June 6, 2022
  • Off-campus application period: May 1 - June 6, 2022
  • Exam period: July 18 - July 29, 2022

Application fees

The following fees apply for Standing Deferred and Supplemental exams.

Deferred examination

All fees are calculated per paper.

Okanagan

$93.60

Vancouver

$93.60

Other - Canada/USA

$104.00

Other - International

$145.60

Supplemental examination

All fees are calculated per paper.

Okanagan

$93.60

Vancouver

$93.60

Other - Canada/USA

$104.00

Other - International

$145.60

Apply for an off-campus exam

  1. Log in to the Student Service Centre (SSC).
  2. Select "Exam Application" under Exams.
  3. Select your session and courses. Each course requires a separate application.
  4. Select your exam location.
    1. Partner Exam Centre:
      1. Read about Partner Exam Centres.
      2. Select a location from the drop-down menu to write at an off-campus partner centre.
    2. Other Location: If you can’t write at a partner exam centre, apply to write at another location.
      1. Find and make sure your invigilator meets UBC’s guidelines.
      2. Complete the invigilator information and click next. Note: You will still need to arrange a date and time with your invigilator to run the exam after formal exam dates have been released.
  5. You’ll be prompted to pay with VISA, MasterCard, or Interac Online if applicable.
  6. If you're registered with the Centre for Accessibility, you may request an Academic Accommodation letter from the Centre, which you are required to email to student.exams@ubc.ca.
  7. Find your exam schedule:
    1. Partner exam centre: Once your exam is scheduled, you will be sent an email with the location and time before the exam period.
    2. Other location: Once formal exam dates are released, contact your invigilator to schedule your exam within 48 hours of the on-campus exam. Once you have your exam schedule arranged, email student.exams@ubc.ca for approval.

Find a partner exam centre

To write an off-campus exam, check to see if there is a UBC partner exam centre in your area from the list below. 

British Columbia

  • Castlegar
  • Courtenay
  • Cranbrook
  • Dawson Creek
  • Fort St. John
  • Golden
  • Kamloops
  • Kelowna
  • Nanaimo
  • Penticton
  • Prince George
  • Prince Rupert
  • Salmon Arm
  • Smithers
  • Victoria

Canada

Alberta

  • Edmonton
  • Calgary

Saskatchewan

  • Regina
  • Saskatoon

Manitoba

  • Winnipeg

Ontario

  • Hamilton
  • Markham
  • Mississauga
  • Oakville
  • Ottawa
  • Sarnia
  • Windsor

Quebec

  • Montreal

New Brunswick

  • Fredericton

Nova Scotia

  • Halifax

Yukon Territory

  • Whitehorse

International

  • Hong Kong
  • South Korea
  • Singapore

Find another location

If you can't write at a Partner Exam Centre, you'll have to apply to write your exam at another location and find an invigilator for your exam.

See the invigilator guidelines to see the types of invigilators UBC accepts.

    Invigilator Guidelines

    • The exam must be written at the invigilator’s place of work
    • Invigilators cannot be a friend, family member, or colleague of the test takers
    • The invigilator must speak fluent English
    • Both the invigilator's phone and email must be provided in the application
    • We may request documentation to verify that the person chosen is acceptable

    Acceptable invigilators in Canada and the US

    • University or college test centre administrators
    • University or college professors
    • Public library staff

    Outside Canada and the US

    We accept invigilators from:

    In certain countries where no Embassy or British Council is available, we accept invigilators from:

    FAQ

    I don’t know the exact name of the person who will invigilate my "Other Location" exam. How do I fill out the exam application?

    The invigilator information in the Exam Application serves as a contact for Enrolment Services. Sometimes exam locations will not release the name of the person who will invigilate your exam on the day of, or the exact invigilator will be determined closer to the exam time.

    In this case, it is sufficient to enter the details of the person at your exam location whom you are corresponding with to arrange your date and time. Examples include: a manager/supervisor of a test centre, library director, Canadian Embassy employee, British Council coordinator, etc. Ensure this person can receive your paper copy exam.

    I missed the application deadline. Can I still write my exam off-campus?

    Late applications will be reviewed on a case by case basis. Contact student.exams@ubc.ca for more information.

    Will Enrolment Services contact my Other Location invigilator before the exam to confirm details?

    No. Other Location students are expected to direct their invigilator to contact student.exams@ubc.ca with questions.

    Is my off-campus exam schedule in my local time, or Vancouver PST time?

    All student exam schedules are listed in your local time.

    What if I decide not to write the off-campus exam? Do I get an exam application fee refund?

    In order to receive a refund, you must notify Enrolment Services that you are cancelling your off-campus exam at least 4 weeks before the exam period starts. If you contact us within 4 weeks of the exam period, we can cancel your off-campus exam, but you will not receive a refund for the exam application fee.

    What happens if I am sick on the day of the exam and can not show up to write?

    If you are unable to attend your exam sitting for any unforeseen reason, your exam will be recorded as a “no-show” and returned to your instructor. It will be your responsibility to contact your Faculty Advising Office to apply for a Deferred Standing.

    Additional resources

    If you have questions

    If you're an undergraduate student, please contact your Enrolment Services Advisor directly. To find your advisor’s contact information, log into your Student Services Centre (SSC) and select “UBC Contacts” under Personal Info.  

    Graduate, postgraduate, and all other students can contact an Enrolment Services Advisor by calling 604 822 9836 or submit your question through the online form.