Off-campus exams

Apply for off-campus exams if you're outside Metro Vancouver and have Distance Education, Standing Deferred, supplemental, or Access & Diversity exams.

All students who are writing exams outside of the Vancouver campus have to apply to write their exams. A separate application is required for each exam.

You can write your exam at a Partner Exam Centre or arrange for an exam at another location, which will require that you arrange an invigilator. 

Find a partner exam centre

To write an off-campus exam, first check to see if there is a UBC partner exam centre in your area from the list below. If there is, you can then follow the instructions below to apply for your exam.

If you don't find a partner location to write your exam, you can apply to write your exams at another location. Detailed instructions are below. 

British Columbia

  • 100 Mile House
  • Abbotsford
  • Castlegar
  • Courtenay
  • Cranbrook
  • Dawson Creek
  • Fort St. John
  • Kamloops
  • Kelowna
  • Nanaimo
  • Penticton
  • Prince George
  • Prince Rupert
  • Salmon Arm
  • Smithers
  • Victoria

Canada

  • Alberta
    • Edmonton
    • Calgary
  • Saskatchewan
    • Regina
    • Saskatoon
  • Manitoba
    • Winnipeg
  • Ontario
    • Hamilton
    • Markham
    • Mississauga
    • Oakville
    • Ottawa
    • Sarnia
    • Windsor
  • Quebec
    • Montreal
  • New Brunswick
    • Fredericton
  • Nova Scotia
    • Halifax
  • Yukon Territory
    • Whitehorse

International

  • Hong Kong
  • South Korea
  • Singapore

Apply to write at a partner exam centre

  1. On your SD or DE exam application, Select Exam Centre > choose your location from the dropdown menu > click next.
  2. If your location requires payment, you’ll be prompted to pay with VISA, MasterCard, or Interac Online. This will complete your application submission.

Next steps

  • We will email you with the date and time of your exam once it has been scheduled.
  • You can also see your schedule on the SSC under Exam Application. If you haven’t received an email about your off-campus exam 2 weeks before the exam period, please email student.exams@ubc.ca.
  • Check your exam schedule for exam clashes or hardships. In the case of an exam clash or hardship, contact student.exams@ubc.ca at least 3 weeks before the exam period.
  • Read our exam policies & accomodations for more information about exams.
  • Arrive at your exam 15 minutes early and bring one of the following pieces of photo ID: your UBC student card, government-issued ID such as a driver’s license, passport or Canadian provincial identification.

Apply to write at other locations

If you can't write at a Partner Exam Centre, you'll have to apply to write your exam at another location and find an invigilator for your exam. See the invigilator guidelines to see the types of invigilators UBC accepts.

  1. On your SD or DE exam application, select Other location - Canada/US or International.
  2. Complete the invigilator information and click next. Make sure your invigilator meets UBC’s guidelines (see below)
  3. If your location requires payment, you’ll be prompted to pay online.
  4. If you are a student registered with Access & Diversity, contact that office to request an Academic Accommodation letter, forward it to your invigilator to make arrangements, and email it to student.exams@ubc.ca. 
  5. Once formal exam dates are released, contact your invigilator to schedule your exam within 48 hours of the on-campus exam.
  6. Once you have your exam schedule and invigilator information confirmed, email student.exams@ubc.ca for approval of your invigilator.

    Invigilator Guidelines

    • The exam must be written at the invigilator’s place of work
    • Invigilators cannot be a friend or family member of the test takers
    • The invigilator must speak fluent English
    • Both the invigilator's phone and email must be provided in the application
    • We may request documentation to verify that the person chosen is acceptable

    Acceptable invigilators in Canada and the US

    • University or college administrators or professors
    • Public library staff
    • RCMP members

    Outside Canada and the US

    We accept invigilators from:

    Next steps

    • We'll email you when your invigilator and exam date and time are approved. You'll also be able to see your schedule on the SSC under Exam Application.
    • If you haven’t received an email about your off-campus exam 2 weeks before the exam period, please email student.exams@ubc.ca.
    • Check your exam schedule for exam clashes or hardships. In the case of an exam clash or hardship, contact student.exams@ubc.ca at least 3 weeks before the exam period.
    • Once you have an invigilator, they will get a paper copy of your exam about 2 weeks before the exam date. We send exams by FedEx in a paid return envelope. Your invigilator will send the exam back to UBC.
    • We recommend you contact your invigilator a week before your exam to make sure the exam has arrived.

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