Students writing Standing Deferred (SD) or Supplemental (S) exams outside of the Vancouver campus must apply to write their exams. A separate application is required for each exam.
You are eligible to apply for an off-campus exam if:
- You have Standing Deferred (SD) or Supplemental (S) standing in a course from the previous winter session.
- You’re located outside Metro Vancouver during the exam period. Metro Vancouver extends as far north as Squamish, and as far east as Chilliwack.
Application dates for SD and supplemental exams
View Standing Deferred and Supplemental Exams for upcoming application dates.
The summer exam application period only applies to exams from the winter session immediately preceding it. For example, only exams from the 24W session can be written in the 2025 summer exam period.
You cannot write Standing Deferred or Supplemental exams from Summer Session courses off-campus.
If you miss the application deadline
You cannot submit an application for an off-campus exam through the Exam Application Tool after the application period ends. Applications submitted outside the application period are reviewed on a case-by-case basis. Contact student.exams@ubc.ca if you need to submit a late application.
Application fees
Deferred examination
| Location | Fee per paper in Canadian dollars |
|---|---|
| Canada or USA | $114.60 |
| International | $160.50 |
Supplemental examination
| Location | Fee per paper in Canadian dollars |
|---|---|
| Canada or USA | $114.60 |
| International | $160.50 |
Before you apply
To write an off-campus exam at a UBC partner exam centre, check if there is one in your area from the list below.
| Region | Cities with partner exam centres |
|---|---|
| British Columbia |
|
| Other provinces in Canada |
|
| Outside of Canada |
|
If your location is not listed above
If you are unable to write your exam at a Partner Exam Centre listed above, you must locate a suitable alternative exam location and invigilator for your exam.
Review the invigilator guidelines and the types of invigilators UBC accepts below.
Invigilator Guidelines
- The exam must be written at the invigilator’s place of work.
- Invigilators cannot be a friend, family member, or colleague of the test takers.
- The invigilator must speak fluent English.
- Both the invigilator’s phone and email must be provided in the application.
- Documentation may be requested to verify that the person chosen is acceptable.
Acceptable invigilators in Canada and the US
- University or college test centre administrators
- University or college professors
- Public library staff
Invigilators outside Canada and the US
Invigilators are accepted from:
- The British Council
- Canadian Embassies
- Canadian Consulates
In certain countries where no Embassy or British Council is available, invigilators are accepted from:
- EDU Danmark in Denmark or Southern Sweden
- Masterclass Language Academy in Netherlands
Apply for an off-campus exam
If you plan to write a SD or Supplemental exam outside of the UBC Vancouver campus, you must submit an exam application by the application deadline.
Refer to the online instructions to apply for a SD or Supplemental exam.
FAQ
The invigilator information in the Exam Application serves as a contact for Enrolment Services. Sometimes exam locations will not release the name of the person who will invigilate your exam on the day of, or the exact invigilator will be determined closer to the exam time.
In this case, it is sufficient to enter the details of the person at your exam location whom you are corresponding with to arrange your date and time. Examples include a manager or supervisor of a test centre, library director, Canadian Embassy employee, or British Council coordinator. Make sure this person can receive your paper copy exam.
No, students taking their exam at a location that is not a UBC partner exam centre are expected to direct their invigilator to contact student.exams@ubc.ca with questions.
In order to receive a refund, you must notify Enrolment Services that you are cancelling your off-campus exam at least 4 weeks before the exam period starts. If you contact Enrolment Services within 4 weeks of the exam period, they can cancel your off-campus exam, but you will not receive a refund for the exam application fee.
If you are unable to attend your exam sitting for any unforeseen reason, your exam will be recorded as a “no-show” and returned to your instructor. In these cases, please contact your Academic Advising Office.
Additional resources
If you have questions
Contact your Academic Advising Office for questions specific to off-campus exams.