Standing Deferred and Supplemental exams

Overview

A standing deferred (SD) exam is an exam written at a later date, while a supplemental exam is an exam provided in addition to the usual exams for a course. You'll need to apply through your Student Service Centre (SSC) to write your SD and supplemental exams.

Find more details on the Academic Calendar.

Important dates

2022 Summer session courses

  • Application period: September 1 to October 3, 2022
  • Exam date: November 12, 2022

2021/22 Winter session courses

  • On-campus application period: April 1 to June 6, 2022
  • Off-campus application period: May 1 to June 6, 2022
  • Exam period: July 18 to July 29, 2022

If you miss the application deadline

If you miss the deadline to apply for an SD exam, or if certain circumstances prevent you from writing the exam during the official SD exam period, contact Academic Advising for next steps. Departments and instructors are not obligated to make alternative arrangements for students.

Before you apply

If you’ve been granted a Deferred Standing for a missed final exam, you’ll normally be expected to apply to write the SD exam during the official deferred exam period unless otherwise indicated by your instructor, your home advising office or the department offering the course. While some instructors may be able to offer you an earlier opportunity to take a deferred exam, they are under no obligation to do so.

Please immediately contact your instructor, your home advising office or the department offering the course, to find out if an earlier exam session will be offered and how to register for it or if you should apply to write the exam through Enrolment Services.

Course exceptions

Some departments set alternate exam dates that differ from the official deferred exam. Review the list of courses found below and follow up accordingly. Unless otherwise specified, these exceptions are not handled by Enrolment Services.

BIOL 200 SD exams

BIOL 200 SD exams must be written with the final exam of a subsequent offering of the course. For more information about the date and location of these exams, please contact the BIOL 200 coordinator at biol200@zoology.ubc.ca.

CHEM SD exams

SD exams for CHEM 120, 121, 123, 130, 233 and 235 must be written during the next formal exam period. Students must write their exam with the next course offering’s class.

All other Chemistry SD exams for winter courses must be written during the Summer SD exam period by submitting an application on the Student Service Centre (SSC).

Chemistry SD exams for summer courses must be written either in December with the Term 1 course, or during a special exam writing session in the first 2 weeks of January.

The Chemistry Department only participates in the Summer SD exam period, not in the Winter SD exam period.

Do not contact the course instructor. For detailed information about the regular exam schedule, please review the UBC Exam Schedule. If you have additional questions about these courses, please submit an online request to the Chemistry Department.

COMM 298, 335, 393, COMR 473 SD exams

Students with deferred standing in COMM 393 must write the final exam with the next offering of the course.

Students with deferred standing in COMM 298 or COMR 473 from:

  • Winter Term 1 or Summer must write the exam with the next offering of the course. 
  • Winter Term 2 must write in the next available exam for either COMM 298 or COMR 473.

Students with deferred standing in COMM 335 from:

  • Winter Term 1 must write the exam in April with the Winter Term 2 course offering*
  • Winter Term 2 must write the exam in mid-June with the Summer Term 1 course offering*
  • Summer Term 1 must write the exam in December with the Winter Term 1 course offering*

* If the course is not offered in one of the Winter or Summer sessions, students with a deferred standing are expected to write in the official Deferred Standing exam period in late July or November.

CPSC 107 and 110 SD exams

Students must contact their home faculty's academic advising office to request an academic concession. Once your SD status is approved, deferred exams must be written with the subsequent challenge exam or final exam of the subsequent offering of CPSC 107 or CPSC 110. For more information about challenge exams, visit the CPSC 110 Info page.

For permission to write the exam and the exam date and location, contact the instructor or course coordinator for the appropriate course at least 1 month before the exam.

Note that CPSC 107 and CPSC 110 students write equivalent final exams.

All other CPSC courses

Deferred exams must be written with the final exam of the subsequent offering of the course, if the final exam occurs before the deadline for completing the SD exam. 

For permission to write the exam and the exam date and location, contact the instructor or course coordinator for the appropriate course at least 1 month before the final exam period.

If there is no course offered before the deadline for completing the SD exam, contact your own term’s course instructor or Scheduling Services at student.exams@ubc.ca to schedule an exam before the deadline. You may also be able to request an extension to your SD through your faculty’s advising office.

Law Distance Learning Courses (Sections 99A, 99C, & 98A) SD/S exams

LAW Distance Learning Courses (Sections 99A, 99C, & 98A) SD/S exams will be scheduled by the Allard Online Learning Program. Please email distancelearning@allard.ubc.ca to confirm the date of your exam.  For all other law exams, students will be advised by the Director, Academic Services, Allard School of Law, about the date of their SD exams. Do not apply through the Student Services Centre (SSC) to write your Law SD exams.

MATH SD exams

For all Math SD exams, please email the Math Undergraduate Coordinator at ugrad-coord@math.ubc.ca for your next steps. Do not contact your instructor.

The Math Department expects students with deferred standing to write the final exam at the next regularly scheduled exam. This is usually at the end of the following term. 

For any course offered in the following Summer Term, the Math Department will not offer an additional examination during the Summer SD exam period.

The Math Department only participates in the Summer SD exam period, not in the Winter SD exam period.

STAT SD exams

You're expected to write your Winter Term 1 SD exam during the Winter Term 2 exam period or the summer exam period of the course, if the course is offered in those terms.

For Winter Term 2 SD exams, you'll be expected to write them during the summer exam period, if the course is offered.

If the course is not offered in Winter Term 2 or the Summer session, you're expected to write your SD exam during the official SD exam period in July.

Apply to write your exam

  1. Log into your Student Service Centre (SSC).
  2. Select "Exam Application" under Exams.
  3. Select your session and courses. Each course requires a separate application.
  4. Select your exam location.
    1. Select "Vancouver" from the drop-down menu to write on campus, or select "Centre for Accessibility" to write with the accessibility office, only if you have exam accommodations.
  5. If your location requires payment, you'll be prompted to pay with VISA, MasterCard, or Interac Online.
  6. You will receive an email when your exam has been scheduled. You’ll also be able to see your exam schedule and location on the SSC under Exam Application. If you are writing with the Centre for Accessibility, you will not receive an email confirmation. Please check your upcoming events.

Centre for Accessibility

Only choose the Centre for Accessibility if you typically write with exam accommodations. If you are writing SD exams through the Centre for Accessibility, you do not need to apply using the Centre's Exam Booking System.

After you have applied for your SD Exam on the Student Service Centre (SSC), your exams will be scheduled by the Exam Coordinators in mid-July. Please log into the Centre for Accessibility’s Booking System to confirm your date and time in mid-July. 

Off-campus exams

If you plan to write an exam outside of the UBC Vancouver campus you'll be required to complete an exam application by the deadline.

Viewing your exam schedule

You'll be able to view your detailed and personalized exam information on the Student Service Centre (SSC) by clicking "Exam Application" under Exams. Select the session from the drop-down menu and then click "View" beside each exam. 

Please review your exam schedule for exam clashes or hardships. In the case of an exam clash or hardship, email student.exams@ubc.ca at least 3 weeks before the exam period.

Additional resources

If you have questions