To have an organization sponsor your studies at UBC, they will have to meet the required criteria and apply before the deadline. For any changes to the sponsoring agency or amount sponsored, you will need to submit a new form.
How it works
- Your sponsor must complete the online application form before the deadline.
Go to the Sponsorship billing application form
Sponsorship Third Party Billing Form (pdf)
- Once we receive the form, we will update your account and let you know your next steps.
- By setting up or entering into a sponsorship agreement, you are agreeing to allow UBC to share information from your student account directly with your sponsor for the duration of the sponsorship agreement and/or the time which your sponsorship is being covered. Information that can be shared with your sponsor includes, but is not limited to, your registered courses, program information, tuition and fee assessments, awards/bursaries/scholarships, grade information and any other items that may be associated with your study. Please email questions to ubc.sponsorship@ubc.ca if there are any specific questions.
Sponsors using US currency: UBC can accept payments in either Canadian or US funds (no other foreign currency is accepted). All US funds received by UBC will be converted to Canadian funds using the daily exchange rate provided by the UBC Finance office on the date that UBC processes the payment. UBC cannot use the exchange rate provided by the sponsor.
Sponsors who want to avoid any exchange rate discrepancies are recommended to send funds in Canadian funds only. UBC cannot control the fluctuation in the US/Canadian currency exchange rate, which sometimes can change within the same day.
When setting a sponsorship contract dollar limit (if applicable), the sponsor can only set dollar limits in Canadian funds – any foreign currency limits will be converted into Canadian funds as UBC can only assess tuition and fees in Canadian funds. Please email ubc.sponsorship@ubc.ca if you have any questions on foreign currencies and exchange rates.
Next steps
- After your account is updated, we will defer your registration deposit and add it to the invoice that we send your sponsor. You will not need to pay your registration deposit before you register.
- We will send your sponsor an invoice at the end of the first month of each term: late September and late January for Winter Session Term 1 and 2 courses, and late May and late July for Summer Session courses.
- Your sponsor has one month to pay the invoice. We will send you a copy of the invoice by email, and you will also be able to see each invoice in your Student Service Centre (SSC) message centre.
- Once we receive your sponsor's payment, we will apply it to your tuition and fees and send you an update by email.
- It is your responsibility to pay any tuition and fees that your sponsor elects not to pay by the tuition due date. Check Sponsorship Billing in your Student Service Centre (SSC) account to see what isn't covered by your sponsor. You will be responsible for the payment of any remaining balance by the tuition due date.
- If your sponsor doesn't pay the invoice by the deadline, or if there is an outstanding balance on the portion for which you are responsible, your student file will be placed on financial hold which means you won't be able to make changes to your registration, view grades, or order transcripts. There will also be a $35 fee charged to your account.
Your responsibilities as a student
- Do not delay payment of fees in anticipation of sponsorship. If late payment charges accrue before a contract has been authorized, they will not be reversed. While sponsors typically do not cover late payment penalties, they may agree to do so if the fees are a result of the sponsor sending in a late application.
- Stay up to date on fees for things like extended health and dental coverage that may not be covered by your sponsor. You won't receive a bill if there are charges and you will have to pay these fees or you may be assessed late payment penalties.
- If you have extended health and dental coverage elsewhere, you can opt out of the AMS/GSS plan. If you do not opt out before the deadline you will be responsible for these fees.
- If your sponsor requires more information (such as transcripts), you are responsible for providing it to them.
