To graduate, students must submit a formal application for graduation. If you plan to graduate, you must apply, regardless of whether or not you intend to participate in the scheduled ceremonies.
Before applying to graduate, make sure you’ll have completed all program requirements by the specified dates below.
If you’re graduating in November
If you plan to graduate in November 2025, you must apply for graduation by Aug 29, 2025. For important dates and deadlines, refer to the Fall graduation timeline on this page.
Your parchment will be printed with a conferral date of November 2025 and will be available at or after the November graduation ceremonies. Your parchment refers to your diploma.
Graduation timeline
There are 2 graduation periods, one in spring, and another in fall:
- Spring graduation: May 21 to 23, 2025 and May 26 to May 29, 2025
- Fall graduation: November 26 to 28, 2025
You can find the graduation ceremony schedule on the UBC Graduation website. Please review the important dates and information below to ensure you are eligible to graduate at your desired time.
You are required to apply for graduation, even if you don’t plan on attending the ceremony.
Fall graduation in November 2025
If you’re planning to graduate in November, please contact your faculty for more information.
If you are completing Term 1 courses in December, you are not eligible for November graduation and should wait to apply for May graduation. If you have questions about your degree requirements, contact your academic advising office.
| Timeline | Date |
|---|---|
| Application opens | Mon, Jun 16, 2025 Graduate, undergraduate, diploma, and certificate program students planning to graduate in November can start submitting their applications. |
| Application deadline | Fri, Aug 29, 2025 This is the last day to submit an application for fall graduation. |
| Deadline for parchment name change requests | Fri, Oct 10, 2025 |
| Deadline to complete all degree requirements | Please contact your faculty for more information. If you are completing Term 1 courses in December, you are not eligible for November graduation and should wait to apply for May graduation. If you’re a graduate student, there are specific deadlines for you. |
| Order ceremony gown and guest tickets | Visit the ceremonies website for specific dates. |
| Degree conferred (awarded) and credential added to UBC record | Late November 2025 Your program of study status on Workday will be updated from “Pending completion” to “Complete”. |
| Graduation ceremony dates | Nov 26 to 28, 2025 |
Spring graduation in May 2025
| Timeline | Date |
|---|---|
| Application opens | Mon, Jan 6, 2025 Graduate, undergraduate, diploma, and certificate program students planning to graduate in May can start submitting their applications. |
| Application deadline |
Apply as soon as possible if you will be completing your requirements before the deadline. |
| Deadline for parchment name change requests | Fri, Apr 11, 2025 |
| Deadline to complete all degree requirements | End of April 2025 If you’re a graduate student, there are specific deadlines for you. |
| Order ceremony gown and guest tickets | Visit the ceremonies website for specific dates. |
| Degree conferred (awarded) and credential added to UBC record | Late May 2025 Your program of study status on Workday will be updated from “Pending completion” to “Complete”. |
| Graduation ceremony dates | May 21 to 23, 2025 and May 26 to May 29, 2025 |
Later graduation periods
If you don’t apply for the graduation period after you complete your requirements, you can apply in the following period. This is an option if you or your family members are unable to attend the ceremony during the earlier graduation period.
Eligibility to graduate
- If you are graduating in May, you must complete your program requirements by the end of April.
- If you are graduating in November, you must complete your program requirements by the end of October.
- If you are completing Term 1 courses in December, you are not eligible for November graduation and should wait to apply for May graduation. If you have questions about your degree requirements, contact your academic advising office.
- You will not receive a parchment or be able to order transcripts if you have an outstanding balance of fees.
How to apply to graduate
Before you apply
Make sure your financial account with UBC is settled. You will not receive a parchment or be able to order transcripts with an outstanding balance of fees. You will still be able to apply to graduate and attend the ceremony, but will not receive your parchment when you cross the stage. If you have questions about your finances, contact your Enrolment Services Advisor. If you don’t have an assigned advisor, they’re still available to help.
If you are an international student, and you plan to invite family from abroad to attend your graduation, be sure to apply for the necessary travel documents for your family in advance.
If you are a student completing a double major, you will be assigned to the ceremony for the major that is listed first on your student record (e.g., a double major in French and Economics will be assigned to French). To check your student record, log into Workday and select “Academic history” under Academics. For any changes to your specializations or the major that is listed first, contact your faculty or departmental advising office before you apply to graduate.
Use of names on parchments and graduation ceremonies
While completing your application, check your legal name and your listed program of studies for accuracy. Unless specified, the name on your official student record will be the name printed on your parchment.
Find out what to do if you’d like to change your name on your parchment.
- May graduation: You must submit your name change requests for your parchment by Fri, Apr 11, 2025.
- November graduation: You must submit your name change request for your parchment by Fri, Oct 10, 2025.
Applying for November 2025 graduation
You’ll need to complete two parts to your application:
- Graduation application: This is required to ensure you can attend your graduation ceremony and receive your parchment. You’ll also find your ceremony details and procession number closer to the ceremony date. Your procession number is your place in line and indicates the order of when you will cross the stage.
- Program completion application: You’ll need to review your academic record and enter your expected completion date.
Follow step-by-step instructions to submit your application for November 2025 graduation.
When you can expect an approval decision
Your faculty will assess and approve your graduation application status if you have met your program requirements. You are welcome to check your application status on Workday. Approval decisions will be updated by your faculty on Workday by mid-May or mid-November, and earned credentials will appear on Workday about a week before the ceremony.
If you have concerns about your application status or whether you’ve met your degree requirements, please contact your academic advising office.
About the graduation ceremony
Review the graduation checklist to find the ceremony schedule, ticket, and gown ordering information, as well as ceremony instructions for students and guests.
You will be notified by email when you can check your personal ceremony date, time and procession number on your Graduation Application tool.
Getting your parchment
Parchments are not printed until just before the May and November ceremonies. Parchments will only be available at the ceremony or by pick up or courier delivery in early June and December for all students.
- If you’re attending the ceremony
You can start planning using the Graduation checklist on the Graduation at UBC website. You’ll receive your parchment on the day of your ceremony. - If you’re not attending the ceremony
You can pick up your parchment or pay for your parchment to be couriered. - Changing to courier delivery
To switch your selection on the grad application from pick-up to courier, please edit your application by Fri, Oct 24 or email graduation@ubc.ca. Make sure to include your UBC student number.
If you’re graduating in November 2025, you can pick up your parchment starting Mon, Dec 8, 2025 from the Advising Centre in Brock Hall.
You may pick up your parchment or have it picked up by someone else on your behalf with a third party pick up form (pdf).
Couriers cannot deliver to PO boxes.
If you’ve selected the courier option on your graduation application, you’ll receive an email for when you can pay the courier fee. You won’t be able to pay online until your degree has been conferred.
Once graduation ceremonies end, parchments will be packaged and sent out via courier.
Courier costs
| Destination | Cost | Estimated delivery time after your request has been processed |
|---|---|---|
| Within Canada | $22.80 | 1 to 2 business days, depending on destination |
| United States | $44.40 | 1 to 3 business days, depending on destination |
| International locations | $44.40 | 3 to 5 business days, depending on destination |
Changing your ceremony attendance
You can change your selection for the May graduation in your Graduation Application Tool until Fri, Oct 24, 2025.
If you miss the deadline and would like to change your selection to attending, please email graduation@ubc.ca. Please include your full name and UBC student number.
Important information about late requests to attend the ceremony
The Ceremonies Office cannot guarantee ticket availability.
Your parchment may not be available at the ceremony, but will be available for pickup or courier in either December (if you are graduating in November) or June (if you are graduating in May).
If you can’t make the ceremony
If you indicated that you were attending the ceremony on the application but can no longer make it, you can pick up your parchment at the Enrolment Advising Centre at Brock Hall in early December for the Fall ceremony or early June for the Spring ceremony. If you prefer courier delivery, email graduation@ubc.ca.
Additional resources
- Ordering a parchment (diploma)
- Changing the name on your parchment (diploma)
- Graduation FAQ
- Ordering a transcript
- Graduation at UBC
If you have questions
For information regarding graduation application and parchments, contact:
- UBC Vancouver: graduation@ubc.ca
- UBC Okanagan: gradapps.okanagan@ubc.ca
Contact the Graduation Ceremonies Office by emailing ceremonies.graduation@ubc.ca for information about tickets, gown rentals, guests, or the ceremony schedule.