About your parchment
Your parchment refers to your diploma.
You will receive your parchment at your in-person graduation ceremony. If you do not attend your ceremony, you can request to pick up your parchment afterwards at the Enrolment Services Advising Centre on the first floor of Brock Hall during opening hours, or have it sent by courier. If you’d like it couriered, contact graduation@ubc.ca and they can further assist you. Please include your full name and student number in the email.
The information on this page is for students who have already graduated and need a replacement or certified copy of their parchment. If you’re a UBC Okanagan student, please read information specific to your campus.
If you graduated in May 2024 or earlier and have not yet collected your parchment, please contact graduation@ubc.ca to arrange for courier delivery, or collect it in person at the Enrolment Services Advising Centre.
If you need a Program Completion Letter, download the letter in Workday.
Replacement parchments
A replacement parchment is an official reprint of your original UBC parchment. It will look almost exactly like an original parchment, with a notation that says “Replacement Parchment month/year” in small print along the front and bottom.
Rush orders are not available during May and November due to graduation, and in December over the holiday break.
Learn how to order a replacement parchment in Workday.
| Order type | Estimated processing time | Cost in Canadian dollars |
|---|---|---|
| Standard | 2 to 4 weeks, plus additional delivery time | $72.76 including tax per parchment (courier cost is additional) |
| Rush | 3 to 5 business days, plus additional delivery time | $145.84 including tax per parchment (courier cost is additional) |
Certified copies of your parchment
You may need a copy of your parchment instead of a replacement or the original parchment itself. A certified copy is a photocopy of the original or replacement parchment with a stamp to certify that it is a true copy of the original document.
Your original parchment is required to produce a certified copy. If you do not have your original parchment, you must order a replacement parchment to request a certified copy. A replacement parchment takes 2 to 4 weeks to process.
| Order type | Estimated processing time | Cost in Canadian dollars |
|---|---|---|
| Regular | 3 to 5 business days | $7.60 including tax |
| Same-day | 1 to 2 hours | $15.41 including tax |
Ordering online
If you choose to order a certified copy online, you’ll need to order and pay for a replacement parchment as well. This will increase the processing time by 2 to 4 weeks.
Learn how to order a certified copy of your parchment in Workday.
If you have graduated from UBC and don’t have access to Workday, you can use the new UBC Official Documents tool to order your parchment instead.
Ordering in person
Bring your original parchment to the Enrolment Services Advising Centre in Brock Hall during opening hours. For regular orders, you can return and pick up your order once it is ready, or have the certified copy and original parchment mailed to you. You must present a photo ID when picking up your order and pay by debit card, VISA, or MasterCard.
Pick up and delivery options
Courier delivery
If you choose courier delivery, replacement parchments or certified copies will be sent via FedEx as soon as they are processed. Couriers cannot deliver to PO boxes. You will receive a tracking number once your document has been sent.
| Destination | Cost in Canadian dollars | Estimated delivery time |
|---|---|---|
| Within Canada | $22.40, plus replacement or certified copy cost | 1 to 2 business days, depending on destination |
| United States | $43.60, plus replacement or certified copy cost | 1 to 3 business days, depending on destination |
| International locations | $43.60, plus replacement or certified copy cost | 3 to 5 business days, depending on destination |
Picking up in person
You’ll receive an email when your document is ready for pick up at the Enrolment Services Advising Centre in Brock Hall. Check the Enrolment Services Advising Centre webpage for opening hours and seasonal hour changes.
You must bring the following:
- Proof of your name change if you’ve requested a name change on your parchment
- A piece of photo ID with a name matching the name on the parchment for pick-up
If someone is picking up your documents for you
You must order your replacement parchment or certified copy yourself, even if you authorize a third party to pick it up. The person picking up your document must provide the following:
- A completed Third-Party Pick-up Form (pdf).
- The required identification noted in the pick-up form instructions, for both the third party and the document owner.
Alternatively, if the person picking up your document is authorized on your Workday account, they must have your student number and authorization code in addition to their identification. Learn about third-party authorization.
Additional resources
- Ordering your parchment in Workday
- Applying to graduate
- Changing the name on your parchment
- Graduation FAQ
- Ordering a transcript
If you have questions
For more information about ordering a parchment, contact the emails below.
- UBC Okanagan students, email gradapps.okanagan@ubc.ca
- UBC Vancouver students, email graduation@ubc.ca