Your student information
Your records and information at UBC are protected under the Freedom of Information and Protection of Privacy Act (FIPPA). This means that information you provide to UBC and information about your academic and financial record is not available to anybody other than you. Your parents, sponsors, supporters, or companies confirming your enrolment do not have access to this data.
If you want to give someone access to this information, you can grant third-party authorization. Alumni requesting to have third parties verify their credentials are required to submit a request through AuraData. Read the Degree Verifications page for more information. Current students should follow the instructions below for adding third-party authorization.
Adding third-party authorization
If needed, you can grant another person permission to access specific information on your record or to pick up your documents on your behalf. The third party will not be able to make changes to your record, take action on your behalf, or receive notification emails from UBC. Where possible, it is best to manage your own records.
Learn how to add your third-party authorization in Workday. You must list a specific name for the person you’re assigning third-party authorization to, not just a company name.
Types of third-party authorization
Below are the kinds of information you might choose to share with a third party.
- Student Housing information
Residence fee and room assignment information - Medical information
Information about medical documentation submitted to UBC, such as doctor’s notes. Medical information does not include information held by UBC Student Health Services or UBC Counselling Services, which are especially sensitive. You will need to get a separate authorization for these services - Academic record information
Information about your academic record including biographical details, registration, grades, academic standing, timetable, tuition and fees, degree and enrolment confirmation - Financial assistance and awards
Information about your financial assistance and award status, including student loans, bursaries, scholarships and financial need. Registration, grades, fees and admission status may also be released, if applicable. - Document pick up
The release of documents related to your application, admission, registration, academic record, and financial assistance and awards at UBC. Documents that require payment, such as transcripts or replacement parchments, must be ordered by the student through the UBC Official Documents tool before the third party picks it up. Documents cannot be ordered in person by the third party. - Admission information
Information related to your application for admission to UBC, including application content and status, documentation, and transcripts. Third-party authorization can be added in the Applicant Service Centre by selecting “Third Party Authorizations” under the Edit Profile menu at the top right corner.
If you have questions
For help with finances, registration, records, and more, please contact an Enrolment Services Advisor.