Third-party authorization

Your records and information at UBC are protected under the Freedom of Information and Protection of Privacy Act (FIPPA). This means that information you provide to UBC and information UBC has on file about your academic progress is not available to anybody other than you. Your parents, sponsors, supporters, or companies confirming your enrolment do not have access to this data.

If you want to give someone access to this information, you can grant third-party authorization. Students and alumni’s requesting to have third parties verify their credentials are required to submit a request through AuraData. Read the Degree Verifications page for more information. 

Below are the kinds of documentation you might choose to share with a third party.

• Admission information
  Information related to your application for admission to UBC, including application content and status, documentation, and transcripts
• Student Housing information
  Residence fee and room assignment information
• Medical information
  Information about medical documentation submitted to UBC, such as doctor's notes. Medical information does not include information held by UBC Student Health Services or UBC Counselling Services, which are especially sensitive. You will need to get a separate authorization for these services
• Academic record information
  Information about your academic record including biographical details, registration, grades, academic standing, timetable, tuition and fees, degree and enrolment confirmation
• Financial Assistance and Awards
  Information about your financial assistance and award status including student loans, bursaries, scholarships and financial need. Registration, grades, fees and admission status may also be released, if applicable.
• Document pick up
  The release of documents related to your application, admission, registration, academic record, and financial assistance and awards at UBC. Documents that require payment, such as transcripts or replacement diplomas, must be ordered by the student through the student information system before the third party picks it up. Documents cannot be ordered in person by the third party.