Changing the name on your diploma

Overview

The name on your official student record will be the name printed on your diploma, but there are some acceptable name changes you can request.

Update your legal name

If there have been changes to your legal name, update your legal name on your official student record beacuse this will be the name printed on your diploma. If you have not previously provided your middle name and want to have this added to your diploma, consider updating your legal name.

Go to legal name change

If you have already submitted your graduation application

Please email your campus' graduation department after you have updated your legal name with Enrolment Services to ensure your graduation application and diploma are also updated.

Updating your official student record will not automatically update your graduation application.

Preferred or chosen name

Preferred names, chosen names, adopted names, or nicknames may be added to a formal document within brackets. Examples include: Mei Mei (Jane) Wong, Jane (Brown) Smith, Matthew (Mat) Smith.

Adding preferred or chosen names and other acceptable name changes as mentioned above will not change the name on your official student record, but it will update the name on your graduation application for diploma printing purposes. Learn more about how to change your name for documents at UBC.

How to add your preferred or chosen name to your diploma

After you have submitted your graduation application, please email the Vancouver graduation department at graduation@ubc.ca, or the Okanagan graduation department at gradapps.okanagan@ubc.ca. In your email, include your:

  • Legal first name
  • Preferred or chosen name
  • Legal last name
  • UBC student number

Other acceptable changes to your diploma

  • An unused first name may be abbreviated to initials (e.g., J. Mary Smith).
  • Middle names may be abbreviated to initials or omitted from the parchment.
  • If you are attending UBC under a married name, your birth name can be printed on your diploma upon presentation of appropriate ID. Your birth name can be added to your records for future reference if necessary.

Additional resources

If you have questions