UBC Students booking general teaching space

The information on this page is for UBC Students to book a general teaching space for University activities.

Students are authorized to make bookings if they are part of an AMS-constituted club or they are a booking representative for a student group that was authorized to operate by the group’s faculty.

Booking release dates

In order to allow time to book credit courses and/or exams in general teaching space, all other booking requests can only be made on and after the release date for the corresponding room booking period.

2019/2020

Booking period

Release date

Term 1 - Summer Session 2020

Apr 30 - June 21, 2020

January 20, 2020*

June 2020 Exams

June 22 – 26, 2020

June 3, 2020

Term 2 - Summer Session 2020

June 27 – Aug 16, 2020

January 20, 2020*

August 2020 Exams

Aug 17 – 21, 2020

July 22, 2020

End of Summer 2020

Aug 22 – 31, 2020

January 20, 2020*

*Collection week - booking requests for winter and/or summer sessions will be collected for a one-week period (i.e. Monday - Sunday) for each respective session.

For example, January 20 – 26, 2020 is the collection week. Anything submitted on January 27 onwards will be first come first serve.

2020/2021

Booking Period

Release Date

Term 1 - Winter Session 2020/2021 (Pre-Thanksgiving)

Sept 1 - Oct 12, 2020

August 5, 2020*

Term 1 - Winter Session 2020/2021 (Post-Thanksgiving)

Oct 13 - Dec 6, 2020 September 30, 2020*

December 2020 Exams

Dec 7 – 22, 2020

November 18, 2020

Christmas Period 2020/2021

Dec 23 – 24, 2020

November 18, 2020*

Term 2 - Winter Session 2020/2021

Jan 4 – Apr 11, 2021

November 18, 2020*

Term 1 - Summer Session 2021

Apr 28 – June 20, 2021

TBD*

June 2021 Exams

June 21 - 25,  2021

TBD*

Term 2 - Summer Session 2021

June 26 – Aug 15, 2021

TBD*

August 2021 Exams

Aug 16 – 20, 2021

TBD*

End of Summer 2021

Aug 21 – 31, 2021

TBD*

*TBD – these release dates are subject to change based on COVID-19-related developments and UBC Directive on Events. These dates will be updated as soon as there is a directive for the respective booking period.

Making a room booking request

  1. Complete the Room Booking Request Form.

  2. Scheduling Services will process the request and email you about your room booking confirmation in approximately two business days except during the collection week.

Due to the high volume of requests received during our peak periods (January, July, and September) accompanied by the collection week, processing may take longer than two business days. Please do not advertise your event until you have received a final booking confirmation.

Make a payment

Room rental rates

Activities booked by UBC staff/faculty/AMS clubs that are not University activities will be charged full price.

Room capacities and minimum charges

Room Capacity Minimum Charge*** Hourly Rate
0-20 $100 $25
21-39 $160 $40
40-99 $180 $45
100-200 $320 $80
201-300 $380 $95
301-400 $440 $110

*Rental rates subject to GST

***Room rentals are charged based on an hourly rate, with a minimum rental of 4 hours

Featured rooms

A featured room rate applies for rooms that are in higher demand.

Room Seating Capacity Minimum Charge Hourly rate after four hours
ALRD 105 94 $200 $50
IBLC 261 112 $400 $100
IBLC 182 154 $400 $100
SWNG 121 187 $400 $100
SWNG 122 188 $400 $100
SWNG 221 190 $400 $100
SWNG 222 190 $400 $100
ANGU 098 260 $460 $120
ESB 1013 350 $550 $130
CIRS 1250 426 $620 $150
WOOD 2 503 $620 $150

Building Operations opening and closing fees

If your event falls outside a building's regular hours, Building Operations may charge opening or closing fees to offset the cost of providing access. Regularly scheduled academic courses are exempt from these fees.

Period Fee*
Opening early $25
Closing late $25
Opening and closing $50
Opening and closing on statutory holidays $160

*Taxes not included

AV resources and technicians

Internal bookings include the use of accessible AV equipment. Review the Glossary page for a list of AV equipment.

Additional AV support or equipment rentals may be subject to fees. Contact IT Audio Visual Services for more information.

Forms and resources

UBC Policy

Helpful hints

  • Room bookings are scheduled to begin and end on the hour or half-hour. Your event should end 10 minutes prior to the scheduled end time to allow for transition to the next event. 
  • Food, alcohol, and non-alcoholic drinks are not permitted in general teaching spaces (classrooms). 
  • Do you need first aid coverage at your event? Request free first aid support from the First Aid Student Team (FAST). Please try to make your request five or more business days before the event date.
  • Signage must comply with Policy UP8: Posting of Notices, Posters, and Signs (pdf).
  • If a room is not returned to its original state, you may be subject to a charge of $200 for Custodial Services to restore the room back to its original condition.
  • The buildings and classrooms list provides information about general teaching space on campus as well as details about the A/V equipment available in each space.

Contact us

Enrolment Services

Enrolment Services

Scheduling Services

Booking rooms and events

room.bookings@ubc.ca